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City Council


City Council Meeting Minutes

September 19, 2011

 

1.         Roll Call                                                                  

Acting Mayor Tammy Pust called to order the Roseville City Council regular meeting at approximately 6:00 pm and welcomed everyone; announcing that Mayor Roe was currently enroute.  (Voting and Seating Order for September: Willmus; Pust; McGehee; Johnson; and Roe).  City Manager Malinen had previously advised that he would not be present at tonight’s meeting due to a scheduling conflict.

 

Also Present: City Department Heads were available in the audience; with Assistant City Manager and Finance Director Chris Miller; Community Development Director Patrick Trudgeon; Housing Manager Jeanne Kelsey; and Police Chief Rick Mathwig participating in the meeting as indicated.

 

Also Present:  Housing and Redevelopment Chair Dean Maschka and HRA Member Bill Masche

 

2.            Approve Agenda

Willmus moved, McGehee seconded, approval of the agenda as presented.

Roll Call

Ayes: Willmus; Pust; McGehee; and Johnson.

Nays: None.

 

3.         Public Comment

Acting Mayor Pust called for public comment by members of the audience on any non-agenda items. 

 

a.            Timothy Callahan, 3062 Shorewood Lane

Mr. Callahan had with him and referenced a copy of City Code, Chapter 405 (Noise Control Ordinance) and expressed curiosity in who enforced the ordinance.  Mr. Callahan questioned if anyone was available to enforce it during the weekend or during evening hours.

 

Acting Mayor Pust advised that the City’s Community Development Department staff was responsible for that particular ordinance enforcement.

 

Community Development Director Patrick Trudgeon advised that concerned residents should let his department know if and when possible; however, they could contact the City’s Police Department who was available 24/7 for enforcement or to alert appropriate staff for that enforcement.

Mr. Callahan spoke to a specific issue on a Saturday and the volume of the public address system at the Northwestern College athletic fields.  Mr. Callahan advised that the system was so loud during an athletic event that it could be heard inside his home with all the windows closed.  Mr. Callahan advised that he had contacted the Police Department and had been told by the responding officer that there was nothing they could do about enforcing the noise ordinance in that situation.  Mr. Callahan opined that this situation was not acceptable to him and repeatedly expressed his frustration.

 

Mr. Trudgeon advised that the City had held conversations with Northwestern College’s Athletic Director three (3) years ago and was under the impression that the situation had been addressed; however, he advised that he would review the file for the specifics of that conversation and would then contact the College again to discuss and alert them to the situation.

 

Acting Mayor Pust advised that the Police Department would also review the situation to determine the rationale for the responding officer’s comments based on the actual records of the event.  Acting Mayor Pust noted that this would be in addition to the follow-up of Mr. Trudgeon with the responsible parties at the College to see what they’re not doing that they should be doing to comply with the City’s noise ordinance.

 

Councilmember Willmus questioned the time of day that this occurred; with Mr. Callahan responding that it was at 2:00 pm for a duration of approximately two (2) hours during a football game.

 

Councilmember McGehee asked that Chief Mathwig comment on the situation; and how such a complaint would normally be handled.

 

Police Chief Rick Mathwig advised that, since the Police Department is the division that is open 24/7, they often handled noise complaints.  Chief Mathwig advised that, while he had seen the call for service relative to this issue; but that normally an event held by the College and its football program and any related complaints would not be handled by one officer on the scene, but referred to the institution for a systemic resolution.

 

Acting Mayor Pust concurred that it seemed that additional discussion should occur between Mr. Trudgeon and the appropriate Northwestern College personnel to ensure enforcement in the future; and that staff would then report back to Mr. Callahan on the results of those discussions.

 

Acting Mayor Pust reiterated the steps being taken by the City staff; assured Mr. Callahan that his concerns had been heard; and that if he chose to not hear the assurances that his concerns would be addressed, then that was his prerogative.

 

Mr. Callahan continued to express his frustration; and advised that if the City chose to have selective enforcement, he would take legal action against the City.

 

b.            John Kysylyczyn, 3083 N Victoria Street

Mr. Kysylyczyn referenced a recent on-line article in the online Roseville Patch related to the City’s efforts to build a new fire station.  In the personal commentary portion of the article, Mr. Kysylyczyn noted the statement made that past City Councils didn’t pay close enough attention to fire department facilities, creating the need to get a project accomplished today.  While not concerned that there was no apparent malice meant, Mr. Kysylyczyn opined that there were apparently some on the City Council who did not have a thorough understanding of the fire station issues and past efforts to address those issues.

 

Mr. Kysylyczyn provided a history from 1999 when he was elected Mayor of Roseville and his platform to invest in public safety.  Mr. Kysylyczyn referenced various studies completed, and available at City Hall or on its website, the referendum in 2002 as the first step to empty out Fire Station #1 through renovation to City Hall and the Public Works facility to relocate fire administration and computer support; a study performed by the League of Women Voters on fire stations subsequent to that referendum; and the most recently completed study Mr. Kysylyczyn noted that the original intent was to build a fire station on the property behind the Roseville Branch of the Ramsey County Library; however, since then the library had expanded onto that property. 

 

Mr. Kysylyczyn noted that some of the current City Councilmembers were present on the City Council from 2007 – 2009 and should be familiar with this history; and while a new fire station is a definite community need, the City Council should not allege that the project has been sitting around with no one doing anything about it; opining that it was in process until 2005 when the City Council dropped the ball.

 

Regarding a referendum and based on his tenure as mayor, Mr. Kysylyczyn opined that there would be no fear of the City Council in taking such a project to the voters, since the projected cost was only for $8 million; and further opined that the City Council should put their trust in the residents and let the voters decide.  Mr. Kysylyczyn advised that, when he hears negative comments about the City Hall project, his response is that the majority voted for the project, and that serves to stifle comments.

 

5.            Council Communications, Reports and Announcements

Acting Mayor Pust announced a joint meeting on October 4, 2011 of the Shoreview and Roseville Human Rights Commission and a presentation on Project 515 about laws discriminating against same sex couples.

 

Acting Mayor Pust announced a harvest event on October 2, 2011 sponsored and hosted by the Beyond the Yellow Ribbon program; scheduled between 2:00 – 5:00 p.m. with the public invited.

 

6.            Recognitions, Donations, Communications

           

6.         Approve Minutes

 

7.            Approve Consent Agenda

 

8.         Consider Items Removed from Consent

 

12.         General Ordinances for Adoption

 

13.         Presentations

 

14.         Public Hearings

 

15.         Business Items (Action Items)

 

16.         Business Items – Presentations/Discussions

Mayor Roe arrived at this time, approximately 6:24 p.m.

 

a.            Long Range Planning Discussion

Community Development Director Patrick Trudgeon referenced the outline of tonight’s discussion (Attachment A), as well as some summary information, detailed in the staff report dated September 19, 2011.  Attachments providing additional information and that would be referenced during tonight’s presentation and discussion included:

·         Long Range Planning Meeting Outline – Draft (Attachment A)

·         Excerpt of the 2030 Comprehensive Plan (Attachment B)

·         Excerpt of Imagine Roseville 2025 Final Report – January 2007 (Attachment C)

·         Roseville HRA Strategic Plan – 2008-2012 (Attachment D)

·         Excerpt from Maxfield Research Housing Market Study (Attachment E)

·         City of Roseville Demographic Information from 2000 and 2010 Census comparisons (Attachment F)

·         City of Roseville Housing Information comparisons from 2000 and 2010 Census (Attachment G)

·         Businesses and Jobs 2011 from Dunn and Bradstreet, 2011 (Attachment H)

·         Finance and Commerce article (http://finance-commerce.com) entitled “Culture change or fad” Twin Cities Population shifts Toward Central Core” by Bill Clements and published September 7, 2011 (Attachment I)

·         Urban Land article entitled “Reinventing Real Estate” by Jim Heid and dated April 26, 2011 (Attachment I, continued)

·         Urban Land article entitled “Planning Communities for 2020” and dated February 23, 2011 (Attachment I, continued)

·         Urban Land Institution study entitled, “Housing in America, The Next Decade” by John McIlwain (Attachment I, continued)

·         Excerpt of Metropolitan Council study on Ownership Roseville Affordable Housing – Ownership and Rent Affordability Limits 2011 (Attachment J)

·         Minnesota Housing Partnership data (Attachment I, continued) on housing market trends and 2 x 4 Report – 2011 Quarter 2

·         Chapter 15 of the Handbook for Minnesota Cities, last revised in 12/2010 (Attachment K-1)

·         Economic Development Authority Handbook, dated June 2011 (Attachment K-2)

·         Minneapolis – Saint Paul Regional Business Plan, Executive Summary dated April 2011 (Attachment L)

 

Additional handouts during the meeting included:

·         Single family home values 2007 – 2011, with 2007 showing the last increase in values

·         Inflow/Outflow of Jobs in the Community based on 2009 census information provided by City Manager Malinen

·         Urban Land Institute – Minnesota – Educational Workshop entitled “Navigating the New Normal, a ULI Minnesota (ULI MN) public official education workshop

 

                                         i.    Current Situation

Using data in the staff report and related attachments, Mr. Trudgeon reviewed current housing and business situation and trends.

 

                                        ii.    What Do We Want?

Mr. Trudgeon continued to review demographic information related to tonight’s discussion.

 

Mayor Roe recognized that the increasing trend in people living alone may be based on the City’s older demographics as well as those whose spouses are now deceased.

 

Councilmember Pust encouraged staff to add this updated data to the City’s website, as much of that data was still 2000, not 2010 census information.

 

Mr. Trudgeon advised that this was staff’s intent as time allowed and with this information now available as gathered for tonight’s discussion.

 

Mr. Trudgeon noted that the Dunn and Bradstreet information may not all be Roseville-specific, but some may be from the immediate regional area outside of Roseville (e.g. Falcon Heights); and further noted that the information was broken down by NAICS classifications and had mixed classifications.

 

Mr. Trudgeon advised that staff would attempt to provide updates on this information going forward on an annual basis as appropriate.

 

Discussion included those businesses included in the “educational services” listing, most likely including higher education, child care, business schools and other related services.

 

Mayor Roe clarified that the number of jobs were positions, not FTE, and could represent part- or full-time positions.  In terms of jobs per business, Mayor Roe questioned if much weight should be placed on that data, as the size of the business was also needed; however, he opined that it was good information to have as long as it was taken as intended.

 

Mr. Trudgeon referenced the inflow/outflow of jobs in the community, based on 2009 census information from City Manager Malinen as follows:

·         34,501 live in selection area, employed outside

·         30,140 employed in selection area, live outside

·         1,879 employed in and live in selection area

·         Councilmember McGehee provided a copy of information provided by Police Chief Mathwig on housing and business types and their service requirements

·         Police Calls 2010 by category and type

 

Economic Impact Review on criteria for establishing an Economic Development Authority, developed by the California State legislature, currently on Governor Brown’s desk for signing or veto before October 9, 2011

 

In factoring in the services needed in the community, beyond that of the City’s population, Mr. Trudgeon estimated that those services needed to be similar to those provided for a City with a 50,000 population.

 

Mayor Roe noted that services were also needed for those in the community for a short-term while doing business.

 

Councilmember Pust questioned how and if that would change when considering Roseville’s peer cities.

 

Councilmember Willmus opined that trends may be found similar in most first-ring suburbs.

 

Councilmember McGehee requested that staff provide the same data for other suburbs.

 

Mr. Trudgeon observed that the data indicated that the number of people living in Roseville and employed in Roseville was high compared to the Cities of Shoreview and St. Louis Park.

 

Mr. Trudgeon noted a workshop entitled “Navigating the New Normal” that was available and recommended that the City Council may wish to hold this two-hour workshop as a joint educational venture with the Planning Commission; Housing and Redevelopment Authority (HRA) and City Council, as well as other interested parties; where professionals could address more detailed information on trends in the economy and projections.  Mr. Trudgeon advised that there was no charge for the workshop; and opined that it may prove very timely and beneficial for current discussions.  Mr. Trudgeon estimated that the earliest available time for such a workshop, in facilitating schedules, would be in November or December of 2011; and offered to work on such an event at the direction of the City Council.

 

Mayor Roe opined that this was certainly the type of information needed at this time; and questioned if the presentation would be tailored to Roseville.  Mayor Roe questioned if the City was a member of the Urban Land Institute.

 

Mr. Trudgeon advised that the presentation was by industry experts who provided an outside view of a specific community.  Mr. Trudgeon advised that membership in the ULI was individual, with some of the City’s Planning and Community Development staff having individual memberships in the ULI. 

 

Councilmember Pust advised that she had seen a portion of the presentation, and that it provided great information.

 

Mayor Roe, with Council consensus, directed staff to schedule a workshop; and to have the City’s administrative secretary arrange schedules for Councilmembers, advisory commissioners, and logistics.

 

At this point, Mr. Trudgeon advised that he was concluding his presentation of data; and asked Mayor Roe to proceed with discussion at his discretion.

 

Mayor Roe opined that more information was needed projecting how and what businesses were indicated in the future; the demographics of who was moving into the metropolitan area or other places who may have the option of choosing Roseville; and form a marketing point of view, how they choose, where growth is anticipated, and how it fits in with what is currently available and what needs to be enhanced.

 

Mr. Trudgeon opined that the “Navigating the New Normal” was a great place to determine what the future would bring.

Mr. Trudgeon noted the dominant factor played by Baby Boomers in everything currently happening and projected to happen in society; as well as that of the Generation Y group born from the late 1970’s to mid-1990’s and their radical and different points of view of work and lifestyles; including predicted trends in their interest in remaining active and wanting to return to the central city or inner-ring suburbs rather than the outer suburbs to be where the action is; and their interest in non-traditional senior housing.  From that perspective, Mr. Trudgeon opined that Roseville was very well positioned with their current marketing efforts, even though it was too early to determine the results of that marketing at this point; but encouraged additional discussion and review of the City’s relevancy to regenerate the entire community, neighborhoods, schools, and businesses over the next decade as those shifts become available.

 

Mayor Roe noted similar references to that effect in the articles included by staff in the agenda packet materials.  Mayor Roe noted that he’d found those articles very interesting and encouraged the public to check them out on line.  Mayor Roe opined that the cyclical nature of those trends was what the community needed to focus on in order to handle those changes as generations cycle through, as had been previously preliminarily discussed by the City Council.

 

Mr. Trudgeon advised that staff did not have solutions; but knew that the City needed to be aware of those trends and attempt to adapt as indicated.

 

Mayor Roe concurred, opining that developers were following those same trends and they would look to meet the demand as indicated.

 

Councilmember McGehee opined that the demographic information was vital to avoid the City losing ground; however, she noted that the City was currently heavily-invested in senior housing; and further opined that the development market had a tendency to push the same type of developments, and that instead the City needed economic diversity.

 

Mayor Roe noted the business information provided on types in the community, and noted the current diversity, including technical and professional jobs, even though so much emphasis was placed on retail jobs.  Mayor Roe opined that this lack of recognition of those types of businesses may be due to their limited impact on City services, even though they provided good jobs and the City needed to ensure that the balance was maintained.

 

Councilmember Willmus referenced the city-wide market values compared with other first-ring suburbs and how they remained sustained, expressing his surprise in that information.  Councilmember Willmus opined that this indicated a fairly stable market when compared with other communities.

 

Mr. Trudgeon noted that, based on the information from Ramsey County, Roseville had the highest valuation of those comparable communities and maintained the largest gross dollar value for single-family, duplexes and townhomes; as well as in rental and commercial properties across the board.

 

Councilmember Willmus opined that this benefit was derived through the City’s typical mixed land uses.

 

Mayor Roe noted that this was a look at per capita; however, it was also interesting to compare whether or not the City had the highest gross dollar value and highest unit price compared to peer cities, which may provide additional information.  Mayor Roe noted that, as City government, as well as its residents and business owners, this indicated pride of ownership in that value as well.  Mayor Roe asked that staff provide additional peer city comparisons.

 

Councilmember Johnson left the meeting at this time, approximately 6:55 p.m., due to a family emergency medical situation.

 

Councilmember McGehee spoke in support to continue to ensure diversity in housing and to improve on existing housing stock and types.  Councilmember McGehee advised that the comments from her constituents were related to the small number of higher end executive single-family and townhomes available in Roseville; and that this was a type of housing needed and desired in Roseville.  Councilmember McGehee opined that there was a need to retain the relationship between the City’s tax base and services it provided, noting that the community was older with older homes and businesses being rehabilitated, not new construction, with those values naturally declining.  In order to maintain the amenities and public services and safety facilities, Councilmember McGehee noted the need to provide employees, visitors as well as residents with ongoing services, based on increasing the City’s tax base with businesses and higher valued homes that would benefit that tax base.  Councilmember McGehee opined that it was important that the development coming into Roseville benefited the tax base rather than costing more in services than they brought forward.

 

Councilmember McGehee provided a copy of information provided by Police Chief Mathwig on housing and business types and their service requirements.

 

Mr. Trudgeon clarified that, while it was interesting to conjecture certain uses with city services and talk about the need for positive tax and the amount of taxes greater than their benefit; however, while not being negative, the heart of the matter was that the detail that could be provided through a fiscal impact study would be more specific and accurate.

 

Related to fiscal impact studies, Mr. Trudgeon advised that there were differences in developing a community with a lot of open spaces with development impacts greater on infrastructure and services; where if a fully developed community such as Roseville, those impacts were more incremental since there is already some infrastructure available and in place to provide some level of service. 

 

Mr. Trudgeon advised that the rule of thumb was that often residents are found to have a greater impact on City services than commercial, with few exceptions, as they have a greater demand in consuming parks, trails and schools. 

 

While recognizing that fiscal impact studies are powerful tools, Mr. Trudgeon cautioned decision-making on that alone, and questioned if such decision-making was even legal under state statute.  Mr. Trudgeon suggested that, if something was identified as a winner from a tax base standpoint, while also being identified as a community need and supportable in the market place, the City may wish to consider incenting that development or project as much as possible, given limited resources to do so.  However, Mr. Trudgeon suggested that this is where the City’s energy should be focused, and while fiscal impacts were an interesting part of any land use discussion, it should not be the sole decision-making consideration.

 

Mayor Roe concurred that decisions not be made exclusively on a fiscal impact basis, and opined that there were different levels of land use and other supporting documents for that land use, such as the Comprehensive Plan.  Mayor Roe opined that it would seem to be a reasonable expectation that within mixed use communities, there would be some net users and some net providers within that mix. 

 

Mayor Roe suggested that staff provide additional information on how, if determined by the City Council as a beneficial direction to proceed, a fiscal impact policy could meld into the decision-making process, how much information was already available and how much additional information was needed and could be provided; and affiliated costs for such a study in order to develop a policy.

 

Mr. Trudgeon advised that in early 2000, there was a Metropolitan Council study that looked at six (6) metropolitan suburbs for a study; and offered to get that information to the City Council.

 

Councilmember McGehee provided another bench handout that included interesting points for evaluation by the City Council on creation of an Economic Development Authority or Commission; and the criteria in establishing such a body.

 

Mayor Roe opined that the ULI workshop would provide additional information as well; and asked that Mr. Trudgeon track down the Metropolitan Council study previously referenced.

 

Mayor Roe further opined that the City seemed well-served to-date by its goals and statements in the Imagine Roseville 2025 and Comprehensive Plan documents.

 

Housing – Identified Wants

Councilmember McGehee noted that the Comprehensive Plan and Imagine Roseville 2025 documents were drawn up before the impacts of the economic slump were known; and advised that she wasn’t hearing that the slump was coming to an end; opining that the City needed to adjust to long-term and suggested that the documents be adjusted to reflect that new economic reality.

 

Mayor Roe noted that, while it was true that many of the documents were prepared before the “new normal,” the goals (e.g. regional leadership in sustainable development) remained relevant today and seemed to be following the direction of the market place and enhancing diversity.  Mayor Roe opined that the question was how to pull that all together into a business strategy.

 

Councilmember Willmus, with concurrence by Mayor Roe, opined that all of the documents were forward-looking; and cautioned becoming reactionary or radically adjusting goals and objectives. Councilmember Willmus opined that this would cause the City to miss the mark and become significantly handicapped going forward.

 

Councilmember McGehee advised that her point was, when discussing zoning changes, the City needed to be more aggressive with LEED certified building and encouraging higher energy efficiencies, which was very much a part of those general goals.  Councilmember McGehee encouraged that the City continue to target those areas based on the general goals (e.g. native landscaping, increased vegetation in parking lots) and provided several examples in the community of those enhanced aesthetics.

 

In the example cited by Councilmember McGehee, and at the request of Mayor Roe, Mr. Trudgeon responded that the enhanced aesthetics were part of complying with the new zoning code.

 

Mayor Roe noted the need to put goals and aspirations into one (1) document to make them more user-friendly and accessible.  Mayor Roe asked that staff consolidate them in one location for more realistic application.

 

Mr. Trudgeon noted that, in 2012, the HRA would be updating their Strategic Plan from the current five-year plan.  Mr. Trudgeon advised that the information presented tonight would be part of that document based on the direction received.  Mr. Trudgeon referenced those materials presented tonight, opining that they represented good base line information; and that the housing and business information, whether as a whole or separately, were not exclusive of each other and did not indicate only what the market wanted, but also community needs and benefits.  Mr. Trudgeon cautioned that, just because the City identified what it wanted, the market may not support it, or it may need to be subsidized if unable to stand on its own.

 

Discussion ensued regarding the housing market report information for the need for 40-50 new single-family homes being done prior to the recent Pulte development and those executive homes.

 

Housing Manager Jeanne Kelsey clarified for Mayor Roe that the Applewood II senior assisted and cooperative living project was taken into account in the report, as it was in the planning stages.

 

Councilmember Pust opined that no matter how the community evolved or the economy ended up, there would continue to be a need for better and more public transportation, with housing and businesses locations dependent upon where that transportation was located.

 

Councilmember Willmus asked staff to provide an update of 2009 housing market analysis projections.

 

 

Further discussion included housing information available on the International City Manager’s Association (ICMA) website for sustainable cities; average income guidelines for affordable housing delineations; whether condominium living was large enough for a family of four (4); how affordable units were calculated by the Metropolitan Council and how current market value or existing units were not part of that calculation for future goals and/or needs; drop of housing values making more homes affordable, while dropping incomes may not make homes any more affordable for many families; and the need to balance police call stats with those at the Rosedale service area, and how to accurately identify police calls based on per capita or specific land uses and which had greater impact; or various tax bases and percentage of property taxes paid and comparable police call activities.

 

Councilmember McGehee expressed concern with the Police Department database and how information could be filtered.

 

Police Chief Mathwig advised that the information displayed during tonight’s presentation by Councilmember McGehee had been in response to her public information request of the department; with this synopsis including some residential and some retail calls.  Chief Mathwig advised that the City’s data system was based off 9-1-1 calls by address, by land line or cell phone; and did not indicate the type of land use, whether commercial or residential, with that information only becoming available when the officer arrived on site unless they were personally familiar with a specific address.  Chief Mathwig advised that this data was used by civilian law enforcement agencies throughout the nation and built on address listings.

 

Mayor Roe noted that the City’s GIS system may be able to provide more refined data; however, he questioned whether the cost of such a search would be of value.

 

Councilmember Pust questioned the purpose of further study or discussion, opining that the City already had generalized knowledge applicable to Roseville, and questioned why Roseville would be any different that other communities or whether residential properties versus commercial properties required any more or less in City services.

 

Mayor Roe concurred with Councilmember Pust, opining that he didn’t want to spend a lot of time or resources gathering additional information.

 

Councilmember McGehee noted that the City’s Public Safety budget represented 48% of the City’s total budget.

Councilmember Pust reiterated her assertion that a “typical” community applied to Roseville as well.

 

Councilmember McGehee clarified that she had not asked for information; however, she noted that a typical community had 20 square feet of retail per capita, while Roseville had 100 square feet per capita, making the City of Roseville different and not typical.

 

                                       iii.    How Do We Get There?

Mayor Roe asked Mr. Trudgeon to provide preliminary comments on those areas outlined for further and/or future consideration.

 

More Information

Mr. Trudgeon noted the requests for additional information from staff as discussed and as previously indicated.

 

Resources

Mr. Trudgeon noted that there appeared to be spending already for appropriate necessary resources for marketing and outreach; while the City may want to consider additional resources for attracting new and enhancing existing businesses, find ways to provide realistic incentives, such as loan programs, assistance with land acquisition, offering employee training for current businesses, or create incubators for new businesses.  Mr. Trudgeon noted that any future appropriation would be more than the current 0% being allotted.

 

Staffing

Mr. Trudgeon noted that he didn’t throw this into the discussion lightly; but suggested additional reorganization, hiring of additional support staff; or hiring of professionals on staff to serve as lead persons may be appropriate.

 

Policy boards

Mr. Trudgeon noted that this was the area for the most City Council discussion and consideration; and provided a list of options.  Mr. Trudgeon advised that, during his research, State law and City Council resolution had been done in 1987 to establish a port authority.  However, Mr. Trudgeon advised that he needed to further research that action and any results; even though the City still apparently had a port authority.

 

Discussion included if a port authority existed, when they last met; current Local Development Corporation serving the City through its HRA; and rationale in developing another citizen advisory commission needing to be staffed and creating another bureaucratic step for developers.

 

Mayor Roe noted that the City of Shoreview had an Economic Development Commission for a number of years, and had just enacted an Economic Development Authority to replace it; and asked that staff contact Shoreview staff for anecdotal information on benefits and challenges and their rationale in making that change. 

 

Regulatory changes

Mr. Trudgeon advised that if any or additional barriers were found in the City’s zoning code or other regulatory documents, or if they were found not to be proactive, staff would recommend changes.  Mr. Trudgeon noted that another issue was the process itself, since for a developer, time was money, and the longer they had to wait for approval, the more it hurt the City’s ability to respond to the market.  Mr. Trudgeon recognized that the City needed a regulatory function; however, it needed to be realistic and reasonable.

 

Mayor Roe noted ongoing discussions at the Regional Council of Mayors meetings in how to streamline development, not only at the city level, but region-wide as well.

 

Mr. Trudgeon noted the need to fast track permitting, and how and when approvals could be done administratively based on their level of expertise versus how and when City Council approval was warranted.  Mr. Trudgeon advised that administrative approvals speed up the process, assuming appropriate regulations are in place with the new zoning code already accommodating most cases; allowing staff to predict a relatively accurate timeline for development, rather than attempting to meet schedules for hearings and meetings of the City Council.

 

Mayor Roe asked that staff provide a list of those things that the City Council may want to incent, or the type of thing staff was looking at and their level of difficulty to provide incentives.

 

Role of public

Mr. Trudgeon suggested more discussion on the public role and their input as plans develop; and at what level the City Council wanted that public input and how to implement that public input with fewer resources and beyond policy boards.

 

Mayor Roe noted that the notice distance had been expanded for public hearings before the Planning Commission on land use case.  Mayor Roe opined that the current work being done by the Human Rights Commission and their Civic Engagement Task force should accomplish a number of the goals for that public process.  Mayor Roe noted that such methods as district council review of developments, as is done in Minneapolis and St. Paul, may not be appropriate to Roseville, due to our population relative to the districts in those cities.

 

Mr. Trudgeon noted that the ever-expanding use of technology and social media options would help that public information and involvement process.

 

Councilmember McGehee cautioned that, due to the City’s heavy senior population, while they may use e-mail for communication, they may not be inclined to use the City’s website for information; and opined that she would like to see the City’s official newspaper carry more information to engage citizens.

 

Mayor Roe pointed out that his suggestion had been that staff consolidate some of this information in one area to include the City’s strategies, goals and objectives.

 

Councilmember Willmus noted that the Neighborhood Engagement Task force was looking at all of those areas.

 

Mr. Trudgeon advised that staff was aware that “one size doesn’t fit all” in communicating with and engaging the public, and keeping them informed.

 

Mayor Roe noted that it may not only be senior citizens, but also individuals or families that were unable to invest in technology for their communication needs.  Mayor Roe opined that a majority of the senior population were pretty technologically savvy.

 

Regional Initiatives

Mr. Trudgeon advised that this would include company CEO’s; and how to promote the region and bring in jobs; how to be aware of those opportunities and coordinate efforts, such as through membership in Regional Economic Development Partnerships.  Even though the City of Roseville was not a member, Mr. Trudgeon advised that the City was taking advantage of the benefits; however, to continue doing so and receive more tangible results of those efforts, the City may need to invest more.  Mr. Trudgeon noted that many of the benefits went beyond costs; and were intangibles, and hard to quantify.  While recognizing the financial challenges, if feasible, Mr. Trudgeon suggested the City may want to put some resources toward that partnership.

 

As elected officials, Mayor Roe noted the opportunities, as well as challenges, in dedicating staff resources and time toward economic development; as well as how the City is judged based on their contribution to and/or membership in some of the regional partnerships and organizations referenced by Mr. Trudgeon.  Mayor Roe noted that through involvement on their respective boards and in their policy studies, above and beyond the financial participation side, other communities (e.g. St. Louis Park HRA) fund economic development through service fees associated with the HRA or EDA that the City of Roseville was not currently charging but could be done outside of general property taxes. 

 

Mayor Roe opined that the City Council needed to keep all options in the funding resource mix toward the overall goals; and encouraged staff to keep the City Council apprised of such opportunities.  Mayor Roe noted that this remained a “work in progress.”

 

At the request of Mayor Roe for any additional comment, Councilmember McGehee expressed her frustration that things were brought forward to the City Council without a larger community context for approval, with no discussion on how it fit in the community.

 

Mayor Roe asked if Councilmember McGehee was specifically referencing community development projects.

 

Councilmember McGehee responded affirmatively; and asked that the City Council’s decisions be made within a broader context going forward based on creating a policy under which to consider items brought before it.

 

Mayor Roe noted that development projects to-date included information on how they related to goals in Imagine Roseville 2025 and the Comprehensive Plan; or any negative impacts.  Mayor Roe asked that staff be sure to continue including that information as applicable, whether positive or negative impacts were indicated; and expressing why staff has recommended that an application proceed through the process.

 

Councilmember Willmus, based on the data and presentation tonight, opined that the City of Roseville appeared to be doing a lot of things right; and while agreeing that it was advantageous to have more community input, he didn’t want to completely circumvent the current process.

 

Mayor Roe concurred with Councilmember Willmus; opining that there may be other things that local government could foster, such as the St. Louis Park presentation given last year to the HRA.  However, Mayor Roe noted, and Community Development director Trudgeon confirmed, that St. Louis Park Community Development staff was twenty-one (21) in their Inspections Department alone since they required point-of-sale inspections; while the City of Roseville ran a small and lean operation.

 

Councilmember Pust noted that the City of Roseville continued to reduce or eliminate its staff rather than adding staff.

 

Mayor Roe opined that, to the extent the city wanted to do things, beyond volunteers, resources would need to be considered.

 

Councilmember Willmus reminded staff to get all of tonight’s handouts and packet on the website for public information.

 

Mr. Trudgeon asked Councilmember McGehee for electronic copies of her handouts from tonight’s meeting.

 

Mayor Roe asked that, for the purpose of easier accessibility by the public, the studies, data and other information referenced tonight be put in a specific place on the website.

 

Mr. Trudgeon confirmed, with Council consensus that the next step for staff would be to schedule the “New Normal” workshop and discussion; in addition to the information as requested for staff to procure.

 

Mayor Roe suggested that, given the number of schedules to accommodate and the approaching holiday season that the workshop be scheduled sooner rather than later.

 

Councilmember McGehee concurred with the observation of Councilmember Willmus that the City was doing many things correctly and comparably to other first-ring suburbs; especially when compared to St. Louis Park and other communities, the City of Roseville had almost no staff dedicated to economic development; and recognizing that this was a lot of work.

 

Mayor Roe concurred, opining that, while the City had a small staff, they were all “super human.”

 

Mayor Roe questioned when the City Council wanted a follow-up on tonight’s discussion, beyond the additional information being requested and the workshop to be scheduled in the near future.

 

Councilmember Willmus suggested, with Councilmember consensus, that further discussion or timing for such a discussion be held after the workshop was held.

 

Mr. Trudgeon expressed staff’s appreciation of the City Council’s time and consideration in discussing this information, and in their willingness to hold the ULI workshop.

 

17.         City Manager Future Agenda Review

 

18.         Councilmember-Initiated Items for Future Meetings

 

16.      Adjourn

McGehee moved, Pust seconded, adjournment of the meeting at approximately 8:04 pm.

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