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Council Meeting Minutes
February 13, 2012
1. Roll Call
Mayor Roe called to order the
Roseville City Council regular meeting at approximately 6:00 pm and welcomed
everyone. (Voting and Seating Order for February: Johnson; Pust; McGehee;
Willmus; and Roe). City Attorney Mark Gaughan was also present.
Mayor Roe noted that Councilmember
Johnson had advised that he would unable to attend tonight’s meeting due to
2. Approve Agenda
McGehee moved, Willmus seconded
approval of the agenda was approved as presented.
Ayes: Pust; McGehee; Willmus; and Roe.
3. Public Comment
Mayor Roe called for public comment
by members of the audience on any non-agenda items. No one appeared to speak
at this time.
Communications, Reports, Announcements and Housing and Redevelopment Authority (HRA)
Roe encouraged Roseville citizens to sign up by contacting or visiting City
Hall or via the website to apply for vacancies on various citizen advisory
commissions by the deadline of February 29, 2012 at 4:30 pm. Mayor Roe noted
that vacancies existed on the Ethics, Parks and Recreation, Planning, and Police
& Civil Service Commissions.
Roe announced the upcoming Roseville University, with sessions scheduled to
begin on Thursday, April 12, 2012. Mayor Roe advised that this seven (7) week
free course (registration required) provided a fun, interactive and informative
way for citizens to receive a first-hand look at City operations and
departments, and encouraged sign up at City Hall or via the City’s website.
Pust advised that she and Public Works Director Duane Schwartz had attended a
meeting where readiness criteria was addressed through the Arterial Transitway
Corridors Study of ten (10) different corridors in the metropolitan area being
considered for rapid transit bus stops, including one for the Snelling Avenue
corridor that ranks in the top two in the priority, and would definitely be of
great benefit to Roseville and this area.
Schwartz advised that the priority ranking is scored on highest ridership and potential
for providing the greatest benefit to the metropolitan area. Mr. Schwartz noted
that, at the request of the City Council, the group was willing to make a
presentation to the City Council, and further noted that transportation was
ranked high on the City Council’s list of goals for the community. Mr.
Schwartz advised that funding for improved service was pending funding;
however, he noted that part of the rationale in increasing service along these
corridors was to better improve service and ridership on the Central Corridor
Light Rail Line.
Councilmember Pust advised that the
group was hoping for a federal grant to jumpstart the funding in an effort to
integrate it with completion of the Central Corridor Light Rail in 2014.
Discussion included length of the
proposed line on Snelling with stops anticipated every ½ mile from Rosedale
Mall to the Minneapolis/St. Paul Airport and crossing the Central Corridor
Light Rail; increased amenities at stops similar to those on the Light Rail
Corridors with boarding platforms; decreased time at stops with additional access
points on express buses, based on current and typical bus routes having significant
time spent at stop lights and boarding of passengers; and various models for
bus stop amenities depending on available rights-of-way space.
City Manager Malinen expressed
enthusiasm from staff’s perspective, and advised that he would attempt to
arrange for a presentation for a future City Council meeting.
Mayor Roe suggested that the City
Council consider a letter or support or a resolution of support to further
emphasize the City of Roseville’s strong enthusiasm.
Councilmember Pust suggested that
the City of Roseville take a leadership role and invite City Council’s from
other communities along the corridor to show regional support and for one
presentation to all stakeholders.
Councilmember Pust announced the
annual Living Smarter Roseville Home and Garden Fair coming up on Saturday,
February 18, 2012, and encouraged citizens to attend this family event to visit
sponsors and vendors at the event.
Mayor Roe noted one of the
workshops was a presentation on how to make your home more accessible for an
Councilmembers McGehee and Pust
noted that Sen. John Marty would be at the Roseville Branch of the Ramsey
County Library on Saturday, February 18, 2012, at 10:00 am hosting a presentation
on the State of Minnesota’s tax structure.
Mayor Roe, on a related note, noted
the fiscal disparities study at the legislature, and support of other
metropolitan governments and agencies in looking at reallocating taxes for
economic development tools.
Mayor Roe noted the proposed MNPass
lane being considered for I-35E from St. Paul to Little Canada that would have
significant impacts and benefits for Roseville residents commuting to St.
Paul. Mayor Roe noted that past studies had found that people tended to use
mass transit more frequently when that transit was reliable and convenient
options available, which made the proposed express plans bode well for increasing
6. Approve Minutes
Comments and corrections to
draft minutes had been submitted by the City Council prior to tonight’s meeting
and those revisions were incorporated into the draft presented in the Council
Approve Minutes of January 23, 2012 Meeting
Pust moved, Willmus seconded,
approval of the minutes of the January 23, 2012 meeting as amended.
Page 17, line 34 (McGehee)
Correct “AAAA” rating to “AAA”
Page 22, Line 25(McGehee)
Change “recommendations” to
McGehee; Willmus; and Roe.
Approve Minutes of January 30, 2012 Strategic Planning Meeting
McGehee moved, Willmus seconded,
approval of the minutes of the January 30, 2012 Strategic Planning meeting as
Approve Consent Agenda
There were no changes to the
Consent Agenda. At the request of Mayor Roe, City Manager Bill Malinen briefly
reviewed those items being considered under the Consent Agenda.
McGehee moved, Willmus seconded,
approval of the following claims and payments as presented.
65178 – 65366
Approve Business Licenses
moved, Willmus seconded, approval of business license applications for the period
of one (1) year, for the following applicants:
Type of License
Parkview Center School; 701 West County Road B
International Paper; 2425 Terminal Road
Lina Ilk at D. D. Styles; 2216 West County Road D
Church of Corpus Christi; 2131 Fairview Avenue N
Friends of the Ramsey County Libraries at Ramsey County
Library; 2180 North Hamline Avenue
Approve General Purchases and Sale of Surplus Items Exceeding
McGehee moved, Willmus seconded, approval
of the submitted list of general purchases and contracts for services presented
in detail on the Request for Council Action (RCA) dated February 13, 2012.
McGehee moved, Willmus seconded, approval
of the submitted list of surplus items to be traded in on replacement items or
sold at public auction or through a bid process as follows:
Item / Description
2003 Chevrolet Pick-up
1996 Dodge with Plow
2002 Pick-up with Plow
Establish a Public Hearing on February 27, 2012 regarding the
Lake Owasso Safe Boating Association’s Request for Placement of Water Ski
Course and Jump
McGehee moved, Willmus seconded, establishing
a public hearing for the City Council meeting of February 27, 2012 to provide
for public comment regarding placement of a water ski course and jump on Lake
Owasso for the 2012 season.
Adopt a Resolution to Approve 2012 Apportionment of Assessments
McGehee moved, Willmus seconded, adoption
of Resolution No. 10968 (Attachment A) entitled, “Resolution Relating to Apportionment
of Assessments for the Year 2012.”
Receive City Attorney Evaluation Report
McGehee moved, Willmus seconded, accepted
the City Manager’s Evaluation Report for Civil and Prosecuting City Attorney Services.
Authorize Fire Department to Utilize Reserve Funds for Payment of
Demolition Costs, Phase I and Phase II Planning Services
McGehee moved, Willmus seconded, authorizing
the Fire Department to utilize Building Replacement Funds for the payment of
demolition costs, and Phase I and Phase II planning services in the event that
litigation pertaining to the issuance of bonds should delay or prohibit the
Fire Department’s ability to use bond funds to make payment.
Accept and Recognize General Donations to the City of Roseville
McGehee moved, Willmus seconded, authorizing
acceptance and recognition of general donations to the City of Roseville as detailed
in the RCA dated February 13, 2012.
8. Consider Items Removed from Consent
General Ordinances for Adoption
Adopt an Ordinance Amending City Code, Chapter 306: Cigarette and
Finance Director Chris Miller
briefly reviewed the request as detailed in the RCA dated February 13, 2012. Mr.
Miller advised that the basic changes were in defining “tobacco products” in
line 121, and adding that indoor smoking was prohibited (line 125) to prohibit
hookah lounges or bars and related activities to take place in Roseville as
previously discussed and approved by the City Council.
Discussion included the
clarification and confirmation by Mr. Miller and City Attorney Mark Gaughan related
to the reformatting of this ordinance to add the new section and renumbering
existing sections, with previous strike-out language previously provided to the
City Council at their January 23, 2012 meeting; ad compliance check processes
in place similar to those for alcohol compliance.
Mayor Roe noted a grammatical
correction on lines 135-137, to read: “It shall be unlawful to light, inhale,
exhale or any combination thereof…” correcting the tense.
Willmus moved, McGehee seconded,
enactment of Ordinance No. 1424 (Attachment A) , “An Ordinance Amending Title
3, Section 306.01; Re-designating Existing Sections 306.05, 306.06, and 306.07
as Sections 306.06, 306.07 and 306.08 respectively; and adding a new Section
306.05 relating to Tobacco Products;” as grammatically amended.
For the benefit of the public,
Mayor Roe briefly reviewed the intent of the proposed ordinance revision; and
intent of the City Council primarily to not facilitate hookah bars and retail
establishments in the City of Roseville.
Receive Roseville Area Schools Report by Superintendent Dr. John
Thein and School Board Chairperson Kitty Gogins
District No. 623 School Board
Chairperson Kitty Gogins
Superintendent Dr. John Thein had
yet to arrive, and Chair Gogins started the presentation by sharing Roseville
Area Schools Mission Statement and Core Purpose of I. S. D. 623 based on its 2015
strategic roadmap developed two years ago and incorporating community,
leadership, equity, achievement and resources; and the values of equity,
responsibility, integrity, respect, compassion, commitment, sense of belonging,
Ms. Gogins highlighted the vision
cards used to track performance for each strategic direction by monitoring
which areas are proficient and those needing additional attention to achieve key
goals to measure annual academic growth for students. Ms. Gogins noted the racial
disparity evident in reading and math proficiency, advising that it was
state-wide and not Roseville-specific. Ms. Gogins further reviewed how that
disparity was being addressed, including one-on-one work by mentors with students.
Ms. Gogins touched upon the nine
(9) comparative benchmark districts similar to the Roseville District and rankings
in state-wide testing.
Ms. Gogins announced that U.S.
News had recently honored Roseville Area High School with its silver award
as one of the best high schools in America, one of only 463 silver award
winners and one of 11 within the State of MN among 22,000 high schools rated
Ms. Gogins addressed the
District’s favorable composite ACT score of twenty-four (24) with 36% of the
District’s graduating seniors passing at least one (1) AP test. Ms. Gogins
advised that ACT testing was another area of focus at the middle school level
to encourage students as they moved into high school.
Regarding updated demographics,
Ms. Gogins advised that the District had experienced accelerated enrollment
growth over the last two (2) years at 5%; and that the diversity continues to increase
while the number of white students continued to decrease, with Asian, Black,
Hispanic demographics increasing, with a 24% increase in students of color,
consistent for several years, and making up 43% of the student population.
While 57% of the student population is white, Ms. Gogins advised that a quarter
of the District’s students speak a language other than English at home,
representing fifty-six (56) other languages, 1,650 students out of 6,770 total
students; and 1,018 English Language Lerner students served by the District.
Ms. Gogins noted that the District continued to see significant success in improving
language skills and vocabulary levels; however, she noted that it did provide ongoing
challenges. Ms. Gogins advised that those students were incredibly motivated,
but had a lot to overcome.
Ms. Gogins addressed increases in
students receiving reduced or free lunches and impacts to funding for that
Dr. Thein arrived at this time,
approximately 6:50 p.m.; and publically acknowledged the City’s staff in all
departments, as well as the City Council, for their kindness, professionalism
and great service in partnership with the District. Dr. Thein provided a hard
copy of Chair Gogins’ presentation as a bench handout, attached hereto
and made a part hereof.
At the request of Councilmember Pust,
Dr. Thein addressed the District’s newest adventure: Dual Language Immersion program
as another option for community families with half native language and halve
English speaking students in one class, starting with Spanish students. Dr.
Thein advised that the rationale for the program was to address population
shifts and equity issues in serving all under-served families in the District
from Kindergarten through pre-middle school students.
Discussion among Dr. Thein, Chair
Gogins, and Councilmembers included growth sustainability and how single-family
or starter housing availability impacted that growth; the fascinating richness
of immigrant families and cultures and dedication of those families to
education; open enroll, the lottery system for enrollment, and economic
impacts; balance, fairness and equity of the lottery system based on state
standards; and waiting lists for such programs.
Additional discussion included
early childhood education options; challenges in serving children with special
needs (e.g. autism), with 12% special education children at the current time,
but their needs being more severe while at the same time facing program funding
reductions draining other resources; and scholarships for all-day kindergarten
students for those income-qualifying families, and enhanced school readiness
programs to prepare those students before they reach kindergarten.
Further discussion included successes
through the Reading Recovery Program, as well as the Rotary-sponsored Read
America Program; and the need for additional community volunteers for those
types of mentoring programs to reach those children by third grade.
Dr. Thein expressed the District’s
appreciation of the partnerships that had been developed, and ongoing support
of the community and parents in the success of such programs.
Chair Gogins encouraged interested
volunteers to contact the District Center if interested to engage in those
Dr. Thein noted that Mounds View School
District No. 621 had also been a recipient of a silver medal; noting that the
Roseville City Council represented three (3) of the eleven (11) silver medal
schools in MN.
Mayor Roe also noted the
Scholarships for ACT at the District No. 621 and their higher achievement
rates; and thanked both School Districts for their partnership. Mayor Roe
offered the City Council’s support of partnership opportunities with the
Business Items (Action Items)
Approve Plans for County Road C-2 Construction Project
City Engineer Debra Bloom presented
plans for the upcoming County Road C-2 Construction Project authorized by the
City Council in the fall of 2011; and provided background information and
research to-date on sanitary sewer, water main, and storm sewer facilities; and
the proposed street construction for the County Road C-2 connection and refined
estimates as recommended by staff; all detailed in the Request for Council
Action (RCA) dated February 13, 2012.
Ms. Bloom noted that the proposed
water quality improvements would meet requirements of the City of Roseville as
well as the Rice Creek Watershed District, and would include several rain
gardens, as well as underground infiltration trenches where applicable and
where homeowners volunteered for ongoing maintenance.
Ms. Bloom noted that the total
project cost estimate had been refined as detailed in the RCA and reduced from the
initial estimate of $972,400.00 to $544,000.00; with the proposed project
funded through utility funds and by using Minnesota State Aid (MSA) money. Ms.
Bloom reviewed the proposed schedule, with Plan Approval anticipated in
February as part of the 2012 Pavement Management Program (PMP), bid solicitation
in March, City Council award in April, and construction beginning in May for
eight (8) weeks, depending on weather and in coordination with other projects
slated for 2012.
As detailed in the RCA, Ms. Bloom
reviewed two pending issues for which staff made a recommendation but sought
City Council concurrence: one for a mailbox structure at 1152 County Road C-2,
and a fence at 1120 County Road C-2.
Ms. Bloom noted that, even after
the January 2012 open house with impacted residents, the project remained a
“work in progress” with further refinements pending.
Councilmember Willmus noted the
contact by the Carrier’s regarding restriping the east side of County Road C-2
at Lexington Avenue, and asked that staff further address that issue.
Ms. Bloom advised hat staff would
look at it and review turning counts to determine the actual need based on the
overall picture; and noted that that section of the roadway was slated for a
mill and overlay in 2013; but she would report back to the City Council on whether
there was enough room to install that striping as requested.
Councilmember Willmus opined that,
if the data supported it, he didn’t think it was necessary to wait for a mill
and overlay, noting the stacking issues for traffic on County Road C-2 at Lexington
At the request of Councilmember McGehee
regarding the fence and mailbox issue, Ms. Bloom verbalized staff’s rationale
in their recommendation to avoid setting a precedent for the approximate other
thirty (30) such mailbox situations, and based on U.S.P.S. service regulations
and safety and liability concerns for vehicles and City snow plows and future
costs. Ms. Bloom asked that the City Council consider the mailbox issue from a
policy standpoint, noting that, while this mailbox structure was 7-8 years old,
residents didn’t always seek a right-of-way permit before installing such a
significant and expensive structure. Ms. Bloom advised that staff intended to
follow-up on the relocation of the fence in question to meet City Code
requirements, as well as relocating the shed and other features of the property
owner’s backyard, based on compliance issues.
City Attorney Gaughan advised that
he was not overly concerned with liability issues for the location of the
mailbox structure and potential physical damages, as the City may have immunity
from those issues. Mr. Gaughan advised that, based on his and Ms. Bloom’s
review of administrative and state statutes, and a similar ruling by the
Commissioner of Transportation on size and materials, those rules would apply
to roadways or streets with a 40 mph or greater application, which would not
apply in this situation.
Ms. Bloom advised that it was the
practice of the City to reinstall, at City standards, whatever they tore out
during construction projects; however, since this was a significantly larger
and more expensive structure, staff was seeking a policy decision from the City
Council, since the mailbox structure did not meet the City’s existing snow and
Councilmember McGehee opined that
since this had served as a cul-de-sac to-date and it was the City Council
majority’s decision to open County Road C-2, of which she was not supportive,
she found no reason not to accommodate this homeowner. Councilmember McGehee
further opined that since the property owners in this area had already been
faced with significant impositions, she didn’t think they should be charged
Ms. Bloom noted that in her
conversations with the homeowner earlier today, the estimates to rebuilt the
structure would be reduced from those shown in the RCA to approximately $2,500
- $3,000 to rebuild; however, she emphasized that there would be additional
costs to the City as well as the potential to set a precedent for similar
enhanced structures needing replaced in the future.
Mayor Roe refocused discussion to
the questions of staff versus position statements.
Councilmember McGehee questioned
the cost and length of the fence needing replaced; with Ms. Bloom responding
that there were no estimates at this time; however, she noted that this was a
code enforcement issue identified by staff, since the site triangle didn’t seem
to be affected, as noted in the RCA.
Public Works Director Schwartz,
related to the mailbox situation and potential liability issues, opined that
while there may not be a liability issue for the City if the snow plow hit the
mailbox structure, since there were a number of similar structures throughout
the community, the City had to-date refused to pay for those upgraded
structures since they were built in the City rights-of-way. Mr. Schwartz noted
that this could create a significant cost to the City during a typical winter
season if this current practice and policy was to be disregarded.
Councilmember Willmus suggested
that staff continue to work with property owners to resolve the issues; and
that those issues should be a separate consideration above tonight’s action request
authorizing street construction.
Councilmember McGehee questioned
the installation of sod rather than prairie grass in infiltration basis, and
staff’s rationale; and expressed her preference that staff would not reduce
their streetscaping estimates, but includes full funding to increase or enhance
Ms. Bloom advised that staff made
every attempt to work with property owners on their preferences, since these
were located in their front yards. Based on past experience, Ms. Bloom noted
that sod was proven to be as effective as the native plantings. Ms. Bloom
advised that, since last fall, staff had determined that the $20,000 estimated
for retaining walls would not be needed; but that additional trees as
applicable, and crosswalk amenities remained in place.
At the request of Mayor Roe, Ms.
Bloom assured Councilmembers and the public that the streetscape quality would
not be downgraded.
At the request of Councilmember McGehee,
Ms. Bloom addressed the rationale in designing for colored crosswalks as noted,
as well as the midblock colored crosswalk and warning signs at Dellwood for
crossing to Cottontail Park, based on standards throughout the community as
well as discussions with residents in the area. Ms. Bloom noted that there
were numerous portions of the roadway that would be narrowed, and expressed her
interest in seeing how that worked for future operation and improved safety.
Debbie Holmgren, 1152 County
Ms. Holmgren, as the property
owner of the mailbox structure previously addressed, advised that she and her
husband were willing to continue working with staff to resolve the issues.
Carrier, 1040 County Road C-2
Mr. Carrier referenced a previous e-mail
to all Councilmembers and responses he’d received from two (2) Councilmembers regarding
westbound traffic on County Road C-2 at Lexington Avenue and the need for
striping a right-turn lane at that intersection to avoid visibility issues as
well as traffic staffing. Mr. Carrier suggested that a minimal re-adjustment
of the middle line and striping a right-turn lane would suffice, as well as
moving the north side curbing to allow the right turn, opining that there
should be sufficient room. Mr. Carrier asked that staff incorporate this into
their construction plans.
On another note, Mr. Carrier, as a
resident at that address since 1973, noted ever-increasing speed on County Road
C-2; and asked that staff consider additional stop signs as well as a walking
lane to access the overlook or down the trail. Mr. Carrier emphasized the need
to address and reduce speeds on County Road C-2.
Mr. Samayou expressed concerns
that Fernwood roadway would be elevated from the current street level, and if
so, how much. Mr. Samayou noted that the rationale to lower the street level
had been based on reducing water problems, which it had effectively done;
however, if it was now raised, he questioned how it would that impact he Pulte
Homes development property owners as well as other properties draining in that
area. Mr. Samayou noted new rock drainage between the properties at 1144 and
1136 County Road C-2, closer to Lexington Avenue, to address major drainage
issues, and questioned if that drainage would still be adequate or if
additional drainage solutions would need to be addressed further up for the
Mr. Samayou also questioned if it
was necessary to add a more commercial type of double striped line, or whether
a single stripe would suffice.
Mr. Samayou also noted a neighbor
next to Cottontail Park who operated a home-based clock business (Mr. Blockman?
at 1261) and intermittent parking for his business, and whether by installing
parking bays it would interrupt his business.
Suncileo, 1221 West County Road C-2
While not wanting to defer this
work and face the possibility of future special property assessments to
accomplish it, Ms. Suncileo noted that this neighborhood had repeatedly been
told by City staff that the work component proposed for Scenario 2 (modify
profile between Merrill Sand Griggs Streets) would not be necessary as the
recently-installed stop sign at Merrill and County Road C-w would mitigate
safety issues. Ms. Suncileo questioned why the stop sign was not sufficient
when they had been told repeatedly that it would be.
Ms. Suncileo opined that the
public notification process was insufficient for residents not attending the
open house and being made aware of the Scenario 2 option; however, she noted
that it was a huge issue for the entire Merrill neighborhood, and had instigated
their neighborhood’s reactivation of their e-mail alert system.
Immediate Staff Responses to
Ms. Bloom attempted to address
some of those comments received tonight. In recognizing that some property
owners may have been surprised by the proposed Scenario 2, Ms. Bloom noted that
staff was repeatedly told by residents that they didn’t want to be assessed,
and once staff put actual dollars and quantities on paper over the last 2-3
weeks, they had found that funding could be addressed to make it easier for
residents and for no additional surprises in the future or under a future City
Council, thus the rationale for staff’s recommendation at this time and to do
the work now. Ms. Bloom advised that the stop sign was absolutely safe, and
with a 30 mph speed, this addressed the visibility issues at the crest of the
curve. While some residents may be surprised by this recommendation, Ms. Bloom
advised that staff had processed it as soon as they became aware of the potential
situation; and noted that in the long run it saved the City and its constituents
money and served the overall community well. Ms. Bloom advised that it was
staff’s intent to honor and fulfill their commitments to residents.
At the request of Mayor Roe, Ms.
Bloom advised that the driving factor for recommending the additional $225,000 cost
for Scenario 2, even though the recently-installed stop sign addressed the
issue, was to promote road efficiencies as standard practice, with staff
believing that this was the right time to move ahead with it in conjunction
with the larger project and the Pulte Homes development work. Ms. Bloom noted
that this situation had been identified as a deficiency in the City’s roadway
system, and supported their recommendation.
With Councilmember Willmus noting
that the original reconstruction proposed had considerable disruption to homes
and driveways along County Road C-2, Ms. Bloom responded that the proposal was
to build a sidewalk, and if another project was done five (5) years down the
road, those sidewalks would be torn out, increasing overall costs rather than
minimizing those overall costs by doing both components as recommended.
Ms. Bloom addressed the comment
requesting a single versus double yellow line by explaining that the double
yellow line was for “no passing” designation and would remain as double.
In addressing drainage at
Fernwood, Ms. Bloom advised that the new plan design did not raise grades of
Fernwood, and assured residents that staff was very aware of the overland
drainage provisions, as well as other drainage issues in the neighborhood. Ms.
Bloom advised that staff was continuing to work with property owners,
specifically at 1144 that included a curb opening even before the County Road
C-2 connection was proposed; as well as installing rain gardens in the area,
connecting drain tiles, and addressing back yards and other drainage issues in
Regarding the clock business, Ms.
Bloom advised that there would be no restricted parking at that location, but
she offered to work with the property owner to ensure that his clock business
was not negatively impacted. To her recollection, Ms. Bloom thought that this
property owner had attended the January open house, but advised that she would
be in additional contact with him.
Regarding the request to install
additional stop signs, Ms. Bloom reviewed the process to initiate that, via
e-mail or written request for a traffic study and warrant analysis. Ms. Bloom
noted that, if the request didn’t meet warrants, if often became more of a
hazard than a benefit.
Regarding the request for the
right-turn lane, Ms. Bloom advised that she would need to research turning
counts, and analyze the best approach to resolve that situation; however, she
noted that this would be a simple restriping, and could be done in-house
outside this plan approval, since this project would be contractor work, not
Willmus moved, Pust seconded,
approval of construction plans for County Road C-2 as presented and detailed in
the RCA dated February 13, 2012; restriping on County Road C-2 and other
considerations as noted by staff in the RCA.
At the request of Councilmember
McGehee for additional clarification, Ms. Bloom advised that staff had
indicated to the property owner with the mailbox structure that the existing
mailbox would be demolished, and that staff continued to negotiate a cost-share
resolution with the property owner on installing another mailbox. Ms. Bloom
advised that, since the existing fence as addressed in the RCA had not been
installed in accordance with City Code, staff was recommending that the City
would not participate in cost-sharing relocation of the fence.
As a friendly amendment, McGehee
moved that, if a charge was made for either, that money would be put into
With Councilmember Willmus, as
maker of the motion, not supporting the friendly amendment, and no second to
the motion, Mayor Roe declared the motion failed for lack of a second.
Mayor Roe noted that he had not
been in the majority supporting the original motion last fall to approve the
County Road C-2 connection; however, since it had moved forward, he advised
that he would not stand in its way and would support the motion to approve the
Councilmember McGehee noted that
she had also voted against the original motion to connect County Road C-2, and
would also vote against tonight’s motion to proceed; opining that it was the
wrong thing to do. Councilmember McGehee recognized staff’s work with
residents to accommodate their preferences.
Willmus; and Roe.
Mayor Roe recessed the meeting at approximately 8:08 p.m.
and reconvened at approximately 8:22 pm in work session format. Councilmembers
Willmus, Pust, McGehee and Mayor Roe were present, as well as Department Heads
Chris Miller, Duane Schwartz, Rick Mathwig, Tim O’Neill, Lonnie Brokke, Patrick
Trudgeon, and City Manager Malinen.
Discuss Strategic Planning from January 30, 2012 Council Meeting
As a bench handout, attached
hereto and made a part hereof, Mayor Roe had prepared a “Revised
Attachment A” combining some Community Aspirations, revising the Organizational
Mission Statement, and moving goals and strategies in several areas and adding
existing work plan items into the mix as edited. Mayor Roe had noted items
brought forward from individual Councilmembers and Department Heads at the
January 30, 2012 meeting, as well as those existing work plan items.
Mayor Roe clarified that the
purpose of tonight’s work session was not to wordsmith the revised document,
but to further refine the document to obtain a focus on particular strategies.
Councilmember McGehee also
provided a bench handout, attached hereto and made a part hereof,
summarizing the Community Aspirations and Mission Statement, and suggested that
this one-page document be used for discussion purposes to achieve long-range
planning for staff to incorporate into their work plans that could be reviewed
by the City Council in the future. Councilmember McGehee was not supportive of
merging the work plan and strategic plan documents.
Mayor Roe noted that, as an
organization, it was trying to achieve community aspirations, and there was a
difference in a detailed work plan and a strategic plan, which should come out
of tonight’s discussion, whether short- or long-term strategies or broader objectives
that tie into the existing work plan.
Councilmember McGehee expressed
her preference to talk about those items brought forward from the January 30,
Mayor Roe sought consensus of
those around the table on whether to use the previous documents from the
January 23, 2012 meeting, or the revised version provided as a bench handout,
noting there was little difference between the two documents other than
organizing bullet points to facilitate discussion. Mayor Roe noted that many
of the items discussed at the January 30th meeting were already
listed on last year’s work plan, which should make tonight’s discussion easier.
Councilmember Pust opined that it
made sense to combine the discussions of January 30th with the work
plan; and advised that her rationale in not combining the two documents was her
concern that individuals at the table would simply nod their agreement and not
be deliberate in their discussions and subsequent buy-in to the final
document. Councilmember Pust noted the obvious need for the City Council to
clearly identify for staff’s benefit those items that the City Council was
serious about pursuing or continuing, as well as those that needed to be
dropped in the priority list or removed entirely. As Mr. Miller continually
observed and reminded Councilmembers, Councilmember Pust noted the need to stop
adding things to the list while accomplishing nothing, and the need for the
City Council to be more realistic and responsible in their strategies and
Councilmember Pust noted that
there were some things on the existing work plan that were completed and needed
removal; and others still in process or not yet achieved or attempted.
Councilmember Pust noted that the City Council needed to continually seek
community input, but some things were not debatable and simply common sense.
Councilmember Pust noted the need for the City Council to recognize that those
items listed as long-term would be addressed by future City Councils; and those
goals and strategies could change as future City Councilmembers changed or
community needs were revised. However, Councilmember Pust noted that the
Department Heads had the long-term ability to address items now as well as in
the future; but as a group the City Council needed to identify their areas of
focus in the short-term, since all of the items listed on the work plan could
not be realistically accomplished.
By consensus, the revised Attachment
A was used for discussion, with Mayor Roe initiating review by category first
with items from the January 30th discussion, followed by those items
on the existing work plan.
Economically Health with a
Stable Tax Base, While Conscious of Impacts to Residential Neighborhoods (pages
Mayor Roe noted the related items
as noted in his revisions, as well as those already on the work plan.
Discussion items included economic
development (lines 67 and 72) and status of that particular strategy based on
Community Development Department-specific strategies, and near future
development of costs and staffing requirements to achieve outlined strategies
and a timeframe for doing so; if and how to allocate resources for short- and
long-term opportunities and options; and which options staff thought provided
the most impact, while identifying areas from which to allocate funds to
achieve those strategies and goals.
Mayor Roe referenced the existing
work plan, lines 60-63.
City Manager Malinen referenced
line 68, and page 8 of the existing work plan (line 166 and line 188) and
questioned if this was specific to housing and redevelopment or related to
under-utilized and high-crime areas.
Mayor Roe opined that he read it
as both commercial and residential.
Finance Director Miller noted that
this was one of his strategies, and his intent was that it be broad and not
specific to housing; but with the intent to create incentives to work on
community-wide economic development for all under-utilized properties.
At the request of Councilmember
Pust as to what types of incentives, Mr. Miller advised that the financial
aspect was part of it, not just local funding; however, he suggested the need
to look at the overall picture of all things that allowed the problem to
continue. In his ten years with the City of Roseville, Mr. Miller noted that
some of the problems at the beginning of his tenure were still evident, and
while the problems were recognized, but not resolved with the existing tools;
and questioned as a citizen when the City should or could get involved and
eradicate a specific problem.
Mayor Roe noted that this was also
related to the tax base as well and problem properties negatively impacting
property values beyond a particular parcel.
Councilmember McGehee referenced
Brooklyn Park as an example of proactive solutions.
Mr. Miller noted that the Brooklyn
Park example was one option to take more direct control of properties; however,
he cautioned that it was not viable in all situations.
Mayor Roe noted that it would
require the City investing in and taking advantage of some tools not currently
being used and would require identification of resources.
Community Development Director
Trudgeon noted that these items were all under the broad umbrella of economic
development, and if core components were identified: good quality jobs,
redeveloping brown fields, and bringing in experts to know what we should do,
it would all serve as part of a broad discussion and implementation, similar to
what was already listed in the existing work plan. Mr. Trudgeon opined that
staff needed to become more adept at working on those issues; however, he noted
that staff time and resources would be needed and reallocated from other areas.
Mayor Roe noted discussions at the
previous meeting on the amount or type of control available to the City and
suggested discussions take that into consideration.
Councilmember Willmus, in
addressing Mr. Miller’s comments, note that if the City purchased those problem
properties, they would then have control, and it then became a different question.
Councilmember McGehee opined that
this addressed both the top and bottom of the spectrum, and that the whole
range needed tools to solve things.
Mayor Roe, in referencing the
January 30th discussion points, noted that they needed to be
incorporated into the existing work plan, clearly identifying short- and
long-term steps on the work plan, as well as options and resource requirements
in the short- and long-term to implement them.
City Manager Malinen noted that
most would be beyond the current 2012 budget year, and could be incorporated
into the 2013/2014 biennial budget. However, Mr. Malinen noted that the
challenge, from staff’s perspective, was to recognize the timeframe within a
3-5 year period to allow staff to plan and budget accordingly and realistically
within their department budgets.
As the City Council moved into the
next biennial budget discussion, Mayor Roe suggested the need to take advantage
of resources beyond local options.
With broader goals, Mr. Malinen
suggested that the timing options could then be addressed by department heads
with actual cost projections.
Mayor Roe opined that departments
shouldn’t have strategic plans that hadn’t gone through City Council discussions
with funding in place.
Mr. Malinen suggested that this
could be identified as part of the strategic plan.
Councilmember Pust opined that she
was not surprised to hear Mr. Trudgeon identify the economic development issues
as an important goal; however, she sought comment from other departments as to
whether it was a community or team priority goal from their perspectives.
Police Chief Mathwig opined that,
from a police perspective, it was a community goal. Mr. Mathwig noted that
crime rates and data across the country supported observations that closer to
the core of large cities, the crime rate increased, and were also related to
economic factors and businesses catering to unsavory types and crime following
those (e.g. low dollar per night motels and hotels; apartment complexes
catering to low-income clientele). Mr. Mathwig noted that, if those businesses
and areas were redeveloped and business models catered to a higher quality of
product, as well as apartment complexes operated and functioning through better
management, crime dropped. While crime naturally follows retail no matter its
type, Mr. Mathwig opined that when spread across high quality retail, it fell
From the Parks and Recreation
perspective, Parks and Recreation Director Lonnie Brokke concurred that the
goal was community-based, and had been included as a consideration in development
of the Park Master Plan and the quality of the City itself.
Fire Chief Tim O’Neill concurred
that it was community-based, and as an example used the Rose Vista apartment
complex, and the Har Mar Apartments redeveloped as Sienna Green, and the types
of calls and responses required based on their redevelopment. Compared to past
calls, Mr. O’Neill observed that the calls his department experienced today was
totally different, and economic development worked; and that community aspect
impacted all City departments.
Councilmember Pust opined that, as
a community, it needed to plan for resources, but in a different way that may
require resources previously dedicated to other functions needed to decrease,
and that it was necessary for everyone to recognize that this was a community
issue requiring everyone’s involvement. As a City Council, Councilmember Pust
opined that they needed to recognize that they couldn’t continue to keep adding
to the list of things to do without decreasing or deleting other items.
Councilmember Willmus noted that
there may be other resources available, such as bonding, to redevelop blighted
Mayor Roe noted that, as areas
were rehabilitated and improved economically, the Police Department may not
need as many resources as previously; however, he questioned how to determine
the appropriate balance and readjust recourses; and concurred that there may be
opportunities outside the community that could be taken advantage of.
Public Works Director Duane
Schwartz noted that the City may realize an economic return on investments that
could generate some new resources.
Mayor Roe noted that many items on
the existing work plan related to Twin Lakes had been completed and could be
removed, with others modified or updated, but accomplishable in the
short-term. Mayor Roe suggested that the Twin Lakes item be incorporated into
the general item, opining that it would continue to be a distinct area of focus
since it was such a big part of the community.
With Council consensus, City
Manager Malinen advised that he would combine lines 57-63; remove line 75
(duplicate), and keeping line 99 as a separate item.
Safe and Law Abiding (page 5-6)
Mayor Roe observed that there
seemed to be a lower level of items beyond the actual work plan and day-to-day
operations, and sought clarification of those items that required City Council
At the request of Councilmember
McGehee, Police Chief Mathwig addressed the “trespass notice” and how effective
it had proven as a tool to-date and MN case law supporting its use as a strategy
to reduce theft crimes.
With the consensus of all, Chief
Mathwig suggested that lines 129, 130, and 131 be moved to the department
level, not the work plan, as they were undertaken and proved effective in increasing
the feeling of safety for Roseville residents, but didn’t require additional
At the request of City Manager
Malinen, Fire Chief O’Neill noted that lines 119 – 123 would require resources
and would require City Council consideration and potential authorization for a
pay and benefit package for part-time firefighters in order for the City to
stay competitive in recruitment efforts. Mr. O’Neill agreed that lines 120,
123, and 126 could move to department level for incorporation, in addition to a
portion of line 136. However, Mr. O’Neill preferred to leave line 136 as is
for now until the reorganization was completed with new managers who would
ultimately be responsible to update the City’s Emergency Operations Plan (EOP)
requiring that the City Council approve the new training and EOP requirements
later this summer for the 2013 budget.
Mayor Roe noted that many of those
actions were mandated, with Mr. O’Neill concurring and noting that the last
update to the EOP was done 6-7 years ago and there had been significant changes
in the requirements for the EOP that needed to be incorporated to make it
consistent for successful funding and/or reimbursement if the City should
experience a disaster. Mr. O’Neill noted that, once incorporated and approved,
the City Council and staff would need to participate in training for a significant
event, requiring some regulating discussions and approval at the City Council
At the request of Councilmember
Pust, Mr. O’Neill noted, due to federal health legislation currently being
litigated and due to the recent recession regenerating interest in the
metropolitan area and outside of it, in reviewing PSA’ laws and allowing
organizations to transfer patients, with a future potential for cities having
the option of getting PSA abilities back.
Mayor Roe noted the opportunity to
change the model under which the City currently operates, in addition to
potential benefits and funding.
Chief O’Neill concurred, noting
that some impacts could be short-term, but he anticipated most to be long-term;
and at the request of Councilmember Pust, advised that he would fashion more
specific language for that item.
Mayor Roe noted that lines 120 and
123 were covered by the existing work plan, and were actually short-term.
Mayor Roe noted the need to
discuss line 124, and Councilmember Willmus the need to discuss line 115.
City Manager Malinen questioned if
line 133 fell under EOP discussions, with Police Chief Mathwig advising that
some was, but it needed to be separated, and was based on mass inoculation,
with the Roseville Area High School designated by the State of MN as the
location, and requirements in the future for a training component as part of
that application. With Mayor Roe’s question as to whether this could be moved
to department work plans, Chief Mathwig responded that it should remain where
listed as there would be some additional resources required.
Mayor Roe suggested moving it to
short-term, and asked that it be followed up with future reporting to the City
Council as applicable.
Fire Chief O’Neill concurred with
Chief Mathwig in separating the item from the EOP, since inoculations were done
and administered by the State Health Department, with security provided by the
Police Department, with that specific piece falling into and being incorporated
into the EOP.
Mayor Roe suggested improved
wording for those items.
Councilmember McGehee, for the
benefit of the listening public, summarized current mandates regarding
transporting medical patients with the City currently unable to have their own
Regarding line 133, Mayor Roe
asked that, while remaining short-term, it be monitored and brought back by
report to the City Council, opining that it was more of a work plan than strategy
specifically addressing line 115, admitted his struggle when some of these
items came before the City Council, questioning if they were actually
“nuances,” rather than “nuisances.”
Community Development Director
Trudgeon advised that staff had been addressing in the office today the
long-overdue need for all of the City’s existing nuisance codes to be reviewed,
since the community standards and resources involved had changed. However,
while not necessarily requiring additional financial resources, Mr. Trudgeon
noted that it did require reallocating staff resources from another duty, and
therefore became hard to address. If necessary, Mr. Trudgeon advised that
staff could be reallocated by delaying processing of permits; however, he noted
that many of the nitpicky issues were those that staff received the most calls
on from citizens and having a variety of opinions (e.g. RV’s, chickens, cars,
garbage cans, bees, etc.) and may require a significant amount of community
dialogue with the City Council to come to a compromise solution. Mr. Trudgeon
noted that it that dialogue would put a resource pinch on staff and City
Council time, and necessitated recognizing that beforehand.
Mayor Roe, in addressing resource
and City Council meeting time, as well as the need for community input,
suggested this may be a good task force item for citizen involvement as well as
some of the stakeholders; with their work product thoroughly vetted before
reaching the City Council level. Mayor Roe suggested that the short-term
strategy be to review the issues and establish a process, with the long-term
goal to develop and adopt a revised code.
Councilmember McGehee suggested
the need to get task force processes started as stand-alone entities consisting
of only citizens, not staff. Councilmember McGehee opined that task forces
needed to be set up, recognizing that citizens were capable of reviewing
existing codes, appointing their own chairperson, and providing a
recommendation to the City Council without staff involvement.
Mr. Trudgeon opined that this was
a long overdue discussion; and further opined that things couldn’t continue to
be added to the list; however, he noted that if the issue went forward to a
task force, there would be additional meetings, research and discussions
realistically required of staff and would require something else dropping off
Mayor Roe opined that there would
be staff time required; and suggested that the process be initiated, but once
brought forward for further discussion, may require pushing it out further
depending on available resources.
Related to line 135, Police Chief
Mathwig noted that with development of additional retail at Twin Lakes,
additional resources would be required.
Mayor Roe sought comment on where
those additional resources would come from and whether to include on the work
plan or strategy.
Councilmember McGehee opined that
retail drained considerable resources from all departments; and that the City
didn’t seem to be too successful in getting anything back from those retailers.
Discussion ensued regarding
property taxes for retail businesses versus residential; percentage of Police
Department budgeting to address retail impacts and using considerably more of
those public safety service resources than residents; balance of the retail tax
base in reducing overall tax burdens; and realistic impressions on how much of
the public safety services were used by residents as well as retailers.
Fire Chief O’Neill noted that from
a medical service standpoint, the retail community, with the exception of
Rosedale, used considerably few of his public safety services compared to
senior housing in the community based on medical responses and the aging senior
population in single-family homes in the community.
Mayor Roe noted that there were
also domestic issues and burglaries in the residential community as well; and
questioned whether a better analysis could be found through this process and
future discussions of where resources were coming from and where they were
Welcoming, Inclusive, Diverse,
and Respectful of Each Other (page 7)
At the request of Councilmember Pust
(line 157), Chief Mathwig advised that this item was intended to design a
stakeholder and faith-based group that could assist the Police Department in improving
interaction with immigrant groups and businesses catering to those specific
groups to help them learn a positive rather than negative view of government
regulations and get at their cultural and ingrained issues from their
experience in their countries of origin.
Chief Mathwig advised that he was
looking at an ad hoc and more informal replicating modeling after the Karen
community and those others coming from refugee camps and children without much
previous schooling and their past interactions and experience with government.
Once they’re brought to the United States, Chief Mathwig noted the need to
provide them with a better relationship with government and have conversations
in non-government settings to avoid intimidating them based on those past and
often negative experiences.
At the request of Mayor Roe, Chief
Mathwig addressed associated City resources in getting the entire community,
including City Councilmembers, to react to and with the elders in those cultures
and specific community groups to respond to their basic questions.
Mayor Roe opined that he saw that
tying into items under a Safe and Healthy Community, and matching needs with
providers in relationship; and questioned if it was actually a government
function, or in partnership with other organizations and agencies.
Councilmember Pust noted that line
155 was repetitive and suggested that it be removed.
Chief Mathwig concurred; and noted
that vital involvement of the Human Rights Commission.
Mayor Roe suggested leaving
existing work plan item (line 141) intact.
Secure in our Quality Housing
Options (page 8)
Councilmember Pust noted that
lines 166 and 168 were repetitive; with Mayor Roe concurring and noting that
lines 188 and 176 were also repetitive.
At the request of Finance Director
Miller, City Manager Malinen clarified that, from his perspective, line 174 was
intended to be related to property tax rates in general, and not specific to
Councilmember Pust suggested it
may be better located in the “economically healthy” section.
However, Mayor Roe noted that if
people were not spending their resources on taxes, they could utilize those
resources on the upkeep and improvement of their homes.
Regarding expanding the
Neighborhood Enhancement Program (NEP – line 178) to commercial, Mr. Trudgeon
advised that he didn’t anticipate the need for additional resources, and that
in 2013, it would be incorporated into the department’s residential work plan;
with consensus that the item be short-term on the department work plan and be
removed from strategies given its more immediate nature.
In clarifying line 174,
Councilmember Pust advised that it was her intent through that item that the
City stops raising property taxes in unpredictable manners to allow residential
property owners to budget those expenses more consistently on an annual basis.
City Manager Malinen suggested
that line 174 move to a long-term strategy.
Regarding line 182, Mayor Roe
suggested language other than “community accidents,” with City Manager Malinen
suggesting “catastrophic events,” and suggested language be changed to
“examine/consider” rather than provide. Mayor Roe questioned if this should be
included in the short-term list, with Mr. Schwartz responding that there would
be actual considerations coming forward in March and April of this year; and
Councilmember Pust suggesting that, since it was already on the work plan, it
didn’t need to be listed elsewhere.
Regarding short-term demands, City
Manager Malinen advised that staff would internally review all items for
further refinement after tonights, and any future, discussion.
with Healthy and Well-Maintained Natural Assets (page 9)
By consensus, lines 214-215 were
moved to the Economic Development section (page 3); with line 216 (Brokke)
incorporated in all as well, including lines 219 (Schwartz) and 220.
Mayor Roe suggested combining
lines 216 and 219 into a more general sustainability statement; with
Councilmember McGehee suggesting lines 225 and 226 as well.
Mayor Roe noted that some things
were already being done, and suggested that the only things to separate
included those initiatives and programs already in place by the HRA.
Mayor Roe noted that lines 224
and 225 incorporated well with lines 216 and 219 in practice.
Regarding the geothermal portion,
Chief O’Neill noted that they could be removed, since they were already in the
work plan, with Mr. Brokke noting they were in process for the City Hall and
Public Works Maintenance buildings as well through implementation of the latest
project associated with the new Fire Station.
Councilmember McGehee suggested
that the City Council establish a policy for conduit installation in
conjunction with lines 205 and 206; with Mr. Miller summarizing past experience
of the City in working with private utilities and their lack of interest.
With Mayor Roe recognizing that
this would also provide the City with an opportunity to provide fiber optic in
the future, City manager Malinen suggested the first step may be to develop a
sense of cost for installation of the conduit.
Regarding line 217, Councilmember
Willmus sought further information, with Public Works Director Schwartz
responding that the Public Works, Environment and Transportation Commission was
supportive of additional rate tiers, while recognizing that sometimes it had
proven counter-productive in terms of revenue achieved; and challenges for
commercial versus residential properties and tier rates. Councilmember Willmus
expressed his interest in continuing to explore the potential.
Mayor Roe asked that staff
continue to update the City Council on both residential and commercial rates.
While recognizing that line 220
was already included in the work plan, Mr. Brokke advised that further
expansion into the long-term area from a strategic point of view was
Mayor Roe, in noting the time,
suggested that discussion of the remaining items be considered at a future
meeting, starting on page 11.
Councilmember Willmus expressed
his interest in doing so; however, he asked that the discussion occur at the
start rather than the end of a future meeting.
At the request of Mayor Roe,
individuals concurred that this discussion process was working and meaningful
to all involved.
Business Items – Presentations/Discussions
14. City Manager Future Agenda Review
City Manager Malinen reviewed
upcoming agenda items.
Mr. Trudgeon advised that the
Wal-Mart planning case may not be ready as anticipated at the February 27, 2012
meeting, and could occur on March 12, 2012, but confirmation of that timing
remained pending at this time.
Councilmember-Initiated Items for Future Meetings
Willmus moved, McGehee seconded,
adjournment of the meeting at approximately 9:42 pm.