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Council Meeting Minutes
March 3, 2014
1. Roll Call
Mayor Roe called
the meeting to order at approximately 6:00 p.m. Voting and Seating Order: Laliberte;
McGehee; Willmus; Etten; and Roe. City Manager Patrick Trudgeon and City
Attorney Mark Gaughan was also present.
2. Approve Agenda
Mayor Roe noted
an addition from staff, assigned at Consent Item 7.f, to consider an additional
Special Council meeting for the purpose of interviewing potential citizen
advisory commission candidates, proposed for Thursday, March 13, 2014 at 6:45
p.m. in the City Hall Council Chambers.
McGehee requested removal of Consent Items 7.d and f, respectively entitled,
"Award Contract for 2014 Sanitary Sewer Lining;" and "Approve Addition to
Council Meeting Calendar Allowing a Special Meeting on March 13, 2014 for
Mayor Roe suggested moving the proposed Consent Item 7.f as an Action Item,
13.b versus an addition to the Consent Agenda.
Etten seconded approval of the agenda as amended.
McGehee; Willmus; Etten; and Roe.
3. Public Comment
called for public comment by members of the audience on any non-agenda items.
No one appeared to speak.
4. Council Communications, Reports, Announcements and
Housing and Redevelopment Authority (HRA) Report
Mayor Roe announced upcoming vacancies in various
City Council's citizen advisory commissions, with that deadline for
application on March 5, 2014. Mayor Roe specifically noted additional
openings on both new Commissions: Community Engagement and Finance
announced the opportunity for students in the ten member City consortium of
the North Suburban Commissions Commission to participate in that body's
scholarship program, with an application deadline of April 11, 2014. Mayor
Roe noted that more information was available at their website:
CTVNorthSuburbs.org/nscc or by calling 651/792-7515.
Mayor Roe noted the 7th annual display at City
Hall of quilts and wall hangings by the Minnesota Contemporary Quilters
Group, on display through mid-April 2014; and available for viewing during
normal City Hall office hours.
Mayor Roe announced new communication opportunities for the
City of Roseville on Facebook and Twitter, at @rosevillemn; via a link from
the City's website, or by calling Carolyn Curti at City Hall at 792-7026.
Councilmember McGehee urged those residents having contacted
her about their municipal water supply to contact their local legislators.
At this time, Councilmember McGehee advised that there is no applicable
Minnesota State Statute providing any protection for a resident in a
community to have a continuous and uninterrupted supply of water/sewer
services. Councilmember McGehee opined that this is a problem across the
state and further opined that legislators should fix that to guarantee the
privilege and right for municipalities to provide further protections for
water and sewer services. While recognizing that the Roseville City Council
and City staff had provided some services, Councilmember McGehee opined that
this was an important issues and cities could do much better without, in her
opinion, incurring liability. Since the Roseville City Council majority had
made the choice to provide minimal service, Councilmember McGehee apologized
for those residents suffering.
Laliberte provided a brief update on her recent attendance at the Ramsey
County League of Local Governments (RCLLG) held on February 26, 2014,
consisting of the regular board meeting followed by a question and answer
session with those thirteen (13) legislative representatives from the Ramsey
County area that were in attendance. Councilmember Laliberte reported that
topics discussed were similar to those of the previous Roseville City Council
meeting when legislators had attended; in addition to e-cigarette ordinances
from city to city and potential legislative action, with a bill written by
Rep. Kahn currently stalled. Councilmember Laliberte further reported that
more had been heard about the sales tax exemption for cities, and advised
that it sounded as if they were planning to present language on joint powers
agreements, further defining when and how applied with the exception being
where those services competed with private commercial businesses, and not
pertaining to municipal retail liquor stores.
5. Recognitions, Donations and Communications
Approve Consent Agenda
There were no additional
changes to the Consent Agenda than those previously noted. At the request of Mayor Roe, City Manager Patrick
Trudgeon briefly reviewed those items being considered under the Consent
Etten seconded, approval of the following claims and payments as presented.
72953 - 73003
Ayes: Laliberte; McGehee; Willmus; Etten; and Roe.
Approve Business Licenses & Other Licenses & Permits
McGehee moved, Etten seconded, approval of business license
applications for the period of one (1) year, for the following applicants:
Type of License
Yan Liu; Asian massage; 2334
Lexington Avenue N
Asian Massage; 2334 Lexington
Approve General Purchases and Sale of Surplus Items Exceeding
Etten seconded, approval of the submitted list of general purchases and
contracts for services presented as follows; and as detailed in the Request
for Council Action (RCA) dated February 24, 2014; and Attachment A entitled,
"2014 Capital Improvement Plan Summary "Updated 02/26/2014."
Ammo used for training and general police operations
Radios (40) for meter reading system
Stormwater design - Evergreen Park final design services
as part of the Park Renewal Program
Approve Local Consent to the Knights of Columbus for their
Consumption and Display of Intoxication Liquor Permit
McGehee moved, Etten seconded,
approval of the request by the Knights of Columbus for local consent of a
permit for their proposed Columbus Consumption and Display of Intoxicating
Liquor at 2233 North Hamline, Suite B-12; from the period of April 1, 2014
through March 31, 2015.
Consider Items Removed from Consent
Contract for 2014 Sanitary Sewer Lining
request of Mayor Roe, City Manager Trudgeon provided a summary of the request
as detailed in the Request for Council Action (RCA) dated March 3, 2014.
McGehee questioned if this project was for the purpose of lining mains and not
connecting stubs; opining that often those stubs are the problem areas for
failures, and further opining that a better job could be done in protecting
this investment if those areas were also lined.
request of Mayor Roe, Public Works Director Duane Schwartz advised that
those connections, known as service laterals, and private, were not currently
included in the City's lining projects, as the technology was still maturing
to address those connections points by lining them. Mr. Schwartz noted that
the technology for lining mains has matured well and had become more
cost-effective, with costs less to line them than to dig them up. Mr.
Schwartz agreed that often a failure was found in the connection point
between the main and lateral. However, under current City of Roseville
policy, the City is responsible for the main, and private property owners for
the laterals. While technology does exist now to line the entire service or
a few feet into the service line providing a water tight connection with the
main, Mr. Schwartz advised that it would typically only be financial feasible
as part of a large scale project, done by an entirely different contractor
with different technologies, and currently costing between $3,000 and $5,000
per lateral lining application. Mr. Schwartz noted that the lining could be
done any time after the service is installed. Mr. Schwartz further noted
that the City's current twenty-year Capital Improvement Program (CIP) was not
funded to carry out such an extensive lining project as currently written.
advised that the discussion held at last week's Council meeting about
ownership of private utilities in public rights-of-way addressed some of the
issues currently being considered regarding laterals, but was not part of
noted that this item currently before the City Council was a separate issue
and could be approved and carried out without decisions made regarding that
responded to questions of Councilmember McGehee clarifying that there was no
opportunity to save money if lining of laterals was included as part of this
project, as it would be a completely separate contract and different contractor
from this project, and may even raise the cost of this project for the
general contractor to work it into the project with a subcontractor. Mr.
Schwartz further addressed Councilmember McGehee's questions related to
failure of private lines often caused by root intrusion and cracking of the
service line, which could be improved by lining technology. At the request
of Councilmember McGehee, Mr. Schwartz advised that discussions were still
underway regarding if and how to assist homeowners in facilitating a
large-scale project by bid; with staff having consulted with one firm
indicating that they could do so at a reasonable cost, approximately $3,000
per service line if it was an extensive project. However, Mr. Schwartz noted
that it would require that firm to do all or almost all of the service
connections within a stretch from one manhole to another; otherwise if the
project was only for lines located here and there and across the City, the
costs would rise dramatically, and depend on how much participation there was
from private property owners.
At the request
of Mayor Roe in clarifying that failure of service laterals was more
prevalent in areas with boulevard trees, and not affecting every service
line, Mr. Schwartz confirmed that the problem with roots was basically
confined to areas in the City with the oldest infrastructure consisting of
clay tile mains and service laterals, but was an extensive problem. Mr.
Schwartz noted that, through televising lines, staff had been able to
identify those areas that were worse than others.
noted that, when this issue came back for further discussion in the future,
part of that discussion would include whether the City or neighbors banding
together were responsible for addressing private laterals.
moved, Etten seconded, adoption of Resolution No. 11133 (Attachment A)
entitled, "Resolution Awarding Bids for 2014 Sanitary Sewer Main Lining;"
awarding the bid to Insituform Technologies USA, LLC of Chesterfield, Missouri,
in an amount not to exceed $838,270.00.
General Ordinances for Adoption
Mayor Roe recessed the meeting
at approximately 6:24 p.m. and reconvened at approximately 6:25 p.m.
Joint Meeting with Housing & Redevelopment Authority: BR &
E/Dale Street Redevelopment
welcomed HRA Members with those present including Kelly Quam; Bill Masche;
Susan Elkins; Vicki Lee; and Chair Dean Maschka.
Retention and Expansion (BR & E) Program
noted that Chapter 3 of the Research Report was included in the agenda packet
and had been what the task force had primarily focused their discussion on;
with the full report available at the City's website: http://www.cityofroseville.com/ed.
Darger, Director of BR & E Strategies Program at the U of MN was
present to provide research results and task force recommendations.
offered his congratulations to the City and their Task Force for their
significant and substantial amount of work since August of 2013 and meeting
with forty-one (41) non-retail businesses in Roseville. Mr. Darger provided
a brief history of this twenty-five (25) year program; and summarized the
materials detailed in the chapters. Mr. Darger noted that the first step was
research, second step prioritization, and the third step implementation.
review included the chapters: 1) History, methods and names; 2) Roseville and
Ramsey County economy and demographics; 3) Results of business visits,
strategies and potential project written by Mr. Darger; 4) Hints for implementation;
and 5) Survey tabulations. Mr. Darger's review included data via charts
included in the full report.
expressed by businesses included public transportation, Xcel Energy rates,
and incentives for business investment in facilities, increased worker skills
or more workers, and services of an Economic Development Authority (EDA).
Mr. Darger noted that local government service ratings didn't appear problematic.
tied in those major issues expressed by the business community survey
completed with suggested strategies from the task force that could address
them. Areas of interest expressed by businesses included their desire for
more networking opportunities; an active Chamber of Commerce; training for
workers and managers, especially computer skill training; recruiting
employees, especially Information Technology jobs; and addressing recruitment
challenges that were a result of metropolitan competition, inadequate labor
skills and/or poor worker attitudes.
commuting information, Mr. Darger advised that the survey indicated that 63%
of the businesses came from within a ½ hour drive of Roseville, with over 1/3
from ½ hour or more away, and a limited number from further away than that.
Noting the education o employment process indicated from previous data, Mr.
Darger recognized the 54% of workers are only required to have a high school
or GED credential.
February 18, 2014 retreat, Mr. Darger advised that the task force spent 2-1/2
hours reviewing the data, and broke into small groups to nominate ideas, using
"dot democracy." Mr. Darger noted that Ms. Kelsey had the full print-out of
those ideas; but he highlighted four project ideas or strategies receiving
the highest support from the task force. Those four ideas were:
a business liaison position for the City, plus a Roseville initiative to
connect businesses to outside assistance (Research Report #s 1.5 and 14 - pages
business planning workshops at a basic or advance level;
3) Provide a
"Welcome" package for new businesses in the community; and
4) Study a
transportation shuttle idea for within Roseville (e.g. Nice Ride Minnesota)
(Research Report 1.5, Tab 3, page 16)
reviewed other strategies receiving significant interest, including making
businesses aware of current opportunities (e.g. Roseville Business Council
meeting the fourth Wednesday of each month at Affinity Credit Union);
creation of a database of businesses in Roseville and applicable licensing
information to allow easier networking among those businesses; and provide
examples of successes in other communities and exposing school students to
area job mentoring programs (Research Report 3.8, Tab 3, page 27).
strategies were provided in a bench handout and sorted by the number of votes
from the task force for further discussion and potential implementation to
the HRA Board.
suggested feedback from the HRA to the City Council on what strategies stood
out and made sense for the community to undertake and work through the BR
& E program. Discussion among Mr. Darger, HRA Board Members and
On behalf of
the HRA Board, Chair Maschka highlighted page 14 of Attachment A from the
February 18, 2014 retreat, opining that he found merit in recommendations 1.2
and 1.3 related to business planning and expansion. With this era of the
Internet and available technologies worldwide, Chair Maschka admitted that he
found it fascinating that businesses were unable to connect with other and resources
locally; and suggested this may be a great opportunity for the City to facilitate
those connections, or make businesses aware of those resources. Chair
Maschka suggested developing a concept to consider and develop such a
On page 17,
Chair Maschka noted Item 1.9 and opined that, even though he found the permit
process good now, apparently continual improvement was still needed to
optimize that process. In Item 1.10, Chair Maschka suggested the City could
connect businesses with resources and available options to help them navigate
foreign trade opportunities.
On Page 19,
Chair Maschka opined that the HRA should facilitate versus creating or
convening a networking group, (Items 2.2 and 2.3), opining that getting to
the point of creating something may not be feasible, depending on if and how
the City's Community Development Director (CDD) was positioned and their
skill set and expertise as the City replaced City Manager Trudgeon, formerly
holding that position. Chair Maschka noted the previous involvement with
businesses and emphasis on economic development by former Community
Development Director Welsch and his assistant, Kathy Bennett. Chair Maschka
opined that it would be advantageous to have someone as the CDD who brought
experience from a municipal perspective as well as that of the private
sector. With the current potential for pending development and redevelopment
occurring in the City, Chair Maschka opined that the City was in a good place
to stimulate more development, especially in the Twin Lakes Redevelopment
Area, and to initiate some of these strategies.
On a much
less dramatic note than this report, Member Masche noted the success of and
high compliance rate among businesses as reported at the last HRA meeting by
Code Enforcement Officer Don Munson in the Neighborhood Enhancement Program
(NEP) designed specifically for businesses and commercial properties and
performed in 2013. Member Masche opined that this appeared to indicate an
appetite from the business community for a relationship with the City, with
little dissatisfaction with the City asking them to bring their properties
into compliance, even though some of those efforts were fairly expensive
items and the HRA's first effort to create that relationship.
housing side, Chair Maschka noted the opportunities available to encourage
workers to live and not only work in Roseville; and recognizing the interest
needed in facilitating a connection that housing was an option for them as
well. Chair Maschka suggested working with are realtors to get the word out
to workers and let them know that Roseville was a great place for young
people to start out.
McGehee spoke in support of capitalizing on the interest of the business
community in linking with Roseville and with each other businesses;
suggesting that a database should be created to be aware of them, and then outreach
and liaison with them to determine what was appropriate, as well as how to
expedite the building permit process and quality of life links.
advised that he had personally given a lot of thought to that, noting that
when he first came to Roseville there was a strong local Chamber of Commerce,
a lot of civic organizations, and locally-owned banks - most of which no
longer exist, while leaving a need for connection. Again, noting that all of
this new communication technology was available, but the connection was still
missing, Chair Maschka questioned how best to institutionalize those
connections to create that same sense and feeling of the past. Chair Maschka
opined that he saw the City's newly-created Civic Engagement Commission serving
to facilitate that communication, noting that the former Jaycees civic
organization was 100 plus members strong, and provided a great opportunity
for his personal businesses; and those relationships continued even today.
However, Chair Maschka questioned if government's role was to step in and
institutionalize that networking opportunity.
noted that society has changed, including how we interact with each other,
with companies often filling the role of the former Jaycees, recognizing the
work of Affinity Credit Union and Comcast in encouraging their employees to
participate in collective volunteer days. Mayor Roe suggested working with existing
Chambers of Commerce, who appear to be eager to serve as a resource, to help
make those connections and networking opportunities. Mayor Roe recognized
the existing "Grow Minnesota" database, which was fairly incomplete in
listing Roseville businesses, and questioned if the City could help
facilitate local businesses to tap into that networking database to make
connections, rather than the City duplication those efforts. Mayor Roe
suggested looking to the Chambers of Commerce and Roseville Business Council
and alert businesses that those opportunities are not necessarily restricted
to members; and concurred that perhaps the City could facilitate that
communication and provide opportunities to make businesses aware. Mayor Roe
spoke in support of building upon existing opportunities and ideas being
implemented to address the new way of how people did business.
the number of those commuting thirty minutes or longer to work, Councilmember
Willmus questioned if that was consistent with other communities. Mr. Darger
responded that he didn't have that information immediately available tonight,
but based on his recollection of federal data, he didn't think it was
request of Councilmember Willmus as to whether workers have an opportunity
for housing in Roseville, Mr. Darger noted theories from a decade ago, when
the City of Eagan wanted to attract an executive class of workers, similar
to that found in the City of Eden Prairie as an example; and actively attempted
to do something about it. Mr. Darger advised that an assessment would need
done on whether or not housing could attract that higher wage group versus those
with only a high school education, noting the large span currently existing.
concurred, noting that those workers with a less formal education represented
a significant part of the City's population at this time. Mr. Darger noted
that the City also had a considerable number of U of MN residents as well,
advising that he had been encouraged by those residents to make sure the City
was well aware of that fact. Mayor Roe noted that when executives moved to
MN, their perception was that the Cities of Eagan and Eden Prairie were the
suburbs to locate in, and also to locate their businesses in those areas as
Laliberte questioned if there was any way to tell the average age of the
Roseville workforce, which could also provide information on their life cycle
and whether rental or home ownership was of interest to them. Mr. Darger responded
that the information was included in the full report, both recognizing the
City's aging workforce and residents. Mr. Darger further noted that, in an
article yesterday in the Minneapolis Star/Tribune related to inner
ring suburbs, it was noted, with Roseville receiving mention, that the
City of Shakopee was the leading user of business incentives in the State of
MN. Mr. Darger opined that the information provided in this article was
interesting to think about, with Americans liking to move frequently; and
challenges in living in various suburbs that may not be evident in Roseville.
Etten questioned where people went to get assistance in creating business
plans and help with expansions and strategic planning. Mr. Darger responded
that the State's Small Business Center or SCORE (Senior Core of Retired
Executives) were the typical resource. Mayor Roe responded that it was key
for the City of Roseville to make that information known and available to the
close to many colleges who offer similar business administration assistance
and development of marketing plans, Councilmember Laliberte suggested making
that information available to local businesses as well. Chair Maschka
concurred, opining that facilitating relationships could and should make that
suggested three project areas for the City to pursue as evidenced from this
survey, the report and task force work, as well as tonight's discussion.
business liaison staffing focus in the upcoming refinement of the Community
Development staff organization, with the upcoming hiring of a new Community
Development Director; 2) working with Chambers on a business to business
networking model (e.g. business council meetings with outside speakers);
Inviting local colleges to Chamber of Commerce meetings to help spread the
word and alert the business community to opportunies they offered; and
City and School Districts working together to emphasize vocational and work
skills training and preparation in the schools, as he and City Manager
Trudgeon had recently discussed.
opined that a joint meeting with the School Boards would provide an
opportunity to influence decision-making outside this jurisdiction.
Maschka suggested facilitating opportunities, with varying topics of interest
and extending invitations, opining that the wonderful OVAL facility would be
a perfect venue.
Elkins noted, as most of the HRA Board and some Councilmembers were aware,
she was a strong advocate for workforce housing; and opined that it would be
great to get local businesses on board and show them how it worked and
advantages of having their workers living in Roseville; perhaps even by
providing a model for them. Mayor Roe concurred that the opportunities would
continue as redevelopment occurred in Roseville, another discussion topic he
and City Manager Trudgeon had shared earlier today as well.
request of Mayor Roe, Acting HRA Director Jeanne Kelsey confirmed that
sufficient direction had been provided to staff for the HRA to pursue based
on tonight's discussion.
Trudgeon thanked everyone involved in this process; and as the HRA moved
forward in moving their Strategic Plan forward, and based on the new hire of
a Community Development Director and their specific experience, Mr. Trudgeon
opined that this study and tonight's discussion would determine how the City
could best position itself and respond to events. Mr. Trudgeon noted the
emphasis points as outlined by Mayor Roe, and advised that staff would continue
to work on them for the HRA and City Council as time progressed.
concurred, noting that it remained a work in progress that would continue to
evolve, with things happening once written down.
Laliberte concurred, opining that the Roseville Business Council was a good
step, and since involvement was not confined to membership in a Chamber of
Commerce, the City could do whatever was possible to get businesses made
aware of the opportunity and get them involved.
also noted that it would work well with the new Marketing position and rebranding
efforts of the City to incorporate that and create a vital reputation.
Willmus asked Mr. Darger to provide a full copy of his presentation to staff
thanked Mr. Darger for his assistance throughout this process and tonight's
Metropolitan Housing Corporation (GMHC) - 501c(3) nonprofit corporation; 15
South Fifth Street, Suite 710; Minneapolis, MN
introduced Bill Buelow, Director of Construction and Ms. Eden Spencer, Project
Manager, both part of the development team with GMHC for the Dale Street Fire
Station Redevelopment Project.
provided an update to the City Council and public of the revised concept plan
and process to-date for three level townhomes closer to the street with an
alleyway and parking in the rear, of approximate 2,200 square feet and including
2 to 4 bedrooms per unit. Behind those units, Mr. Buelow noted there were
ten single-family homes planned with a different approach with alleys in the rear
versus the street front; and a common green space/courtyard in the front.
Mr. Buelow opined that this provided a unique, exciting and fun way to
approach housing in a more dense environment. Mr. Buelow noted that these
single-family units were proposed as two-story with a two-car attached
garage, three bedroom - including master bedroom - with a finished basement,
and private patio side yard area, all open to the front yard/courtyard area
as well, with two-car attached garages entered from the rear alley. On Cope
Avenue, Mr. Buelow noted single-level townhomes were planned, with one
single-level, single family home on the far west end. Mr. Buelow noted that
by providing a variety of units, varying interests could be accommodated and
address housing needs for people at different stages of their lives.
the aerials, further revised from those included in the packet materials, Mr.
Buelow noted that two single-family homes had been removed reducing the
density from twelve to ten homes. In showing elevations of the proposed
units, Mr. Buelow noted their looks, both front and back, inclusion of
private outdoor space, with the larger, three level townhomes along Dale
Street having a more urban feel; and single family front yards having a common
courtyard, with private patios and side yard areas as well.
displayed sample floor plans for all three types of units; and apologized for
the differing presentations, explaining that at this concept stage and as
planning was underway, and in response to neighbors and City Planners, the
units and project layout continued to evolve daily. As part of those neighborhood
concerns, Mr. Buelow addressed parking, with revisions to provide each unit
with a two-car garage and two car pads in front of the units.
noted additional parking off-street and adjacent to units between garages and
in-between town homes (two spaces total) as available. Ms. Spencer confirmed
that each single-level townhome would have two spaces.
noted that the project would have its own Homeowner Association owned by
homeowners; with everyone part of the same maintenance and snow removal
request of HRA Member Quam, Mr. Buelow confirmed that there was one less
senior housing unit due to the reduction in units as currently shown. At the
request of Member Quam, Mr. Buelow concurred with her that this has made some
changes to the financing package and potential gap in that financing, but
remained a moving target through this concept stage and until hard
construction numbers could be provided to their builder. At this time, Mr.
Buelow advised that they continued to work with their internal estimates and
previous construction projects as well as those of their contractors; but
noted that in working with a realtor, they had been able to reduce the
financial gap from $500,000 to $300,000 at this time, even though still in
process. Mr. Buelow advised that the reduction in the number of units hadn't
had significant impact on the financing and had been done to achieve goals of
the site and neighborhood, not for financial reasons. However, he did
recognize that fewer units would have some impact on the overall project
noted the work of the GMHC at this time with realtors to determine price
points and amenities that would work.
concurred, noting that the pricing targets continued to evolve depending on
square footage and number of bedrooms and their locations; with the current
price point estimated between $230,000 and $275,000.
request of Councilmember Willmus, Mr. Buelow furnished the projected living
space square footage of each unit: three level townhomes at 2,100 square feet
including a finished lower level; two-story single family homes at 2,600 square
feet with a finished lower level; and 2,500 square feet single-level townhome
with a finished lower level.
Trudgeon clarified the projected financial gap on the current proforma, as
part of the next agenda item, noting that it included land costs for the City
and HRA and anticipated reimbursement of $1.4 million as part of that gap.
Mr. Trudgeon further clarified that Mr. Buelow was referring to the housing financial
gap and not land, since everything was still in the concept stage.
concurred, opining that as one component got smaller, the overall gap got
addressed one other remaining concern for neighbors, especially the concern
of the neighbor on Lovell Avenue, as well as the community and all parties, was
the driveway location at the lot line setback 10.5 feet at the front and reduced
to 7 feet in the back, approximately three times more than the code setback
allows. Mr. Buelow advised that extensive consideration was given to that concern,
with current proposals to install a privacy fence along that lot line and
along the rear lot line to provide screening while still allowing for snow
storage. Mr. Buelow further noted that the GMHC was working with five
different engineers to look at the drainage situation for the overall project
and specific areas; and also noted that the project sat within two watershed
districts who will also weigh in on final plans. Mr. Buelow advised that
soil borings had been completed and proved very favorable with great soil conditions
advised that the project - in concept stage - will go before the Planning
Commission for public hearing on Wednesday, March 5, 2014 at 6:30 p.m.
request of City Manager Trudgeon, Mr. Buelow addressed the reason for the
loss of a unit on Cope Avenue, based on a thirty-foot (30) sewer easement;
with options to put two very skinny units on the west; and final decision to
pursue another option to put one nice, single family home there. Mr. Buelow
advised that the home would look similar to the townhomes and be in the same
association, providing a consistent look on the street front.
Etten questioned the alleyway entrances, especially on Lovell on the west
side, and spacing of eighteen feet (18) on the south side of Cope Avenue.
Mr. Buelow responded that the 18" was felt to accommodate two vehicles
meeting and passing in the alleyway; with snow removal and storage being engineered
to accommodate those issues as well, but still under review by engineers.
Ms. Spencer note that additional snow storage was proposed if necessary for
common areas and other drainage areas (e.g. rain gardens).
request of Councilmember Etten based on elevations with existing homes on the
back side of Cope Avenue and potential drainage issues; Mr. Buelow advised
that the site was almost perfectly flat. However, Mr. Buelow confirmed that
the project could not allow any more water to leave the site than currently
did; and note that this would all being carefully engineered to avoid
creating any problems for the neighbors or the project site itself. Mr.
Buelow concurred that drainage was a critical issue, and options to collect
waters in this sandy soil area were being investigated, with engineers having
the final determination on those mitigation efforts.
request of Councilmember Laliberte, Mr. Buelow reiterated proposed parking
for the single-family townhomes on Cope Avenue, with each having a two-car
garage and space for an additional two cars parked in front of the garage.
McGehee suggested, given the sandy soils at the project site, and current
water line freeze-ups, that the developer consider insulating water and sewer
pipes to avoid those issues. Mayor Roe concurred, or suggesting installing them
very deep. Mr. Buelow recognized recent problems being experienced in
Roseville and other communities; and noted the exceptional difficulties this
harsh winter had created for everyone.
request of Councilmember Willmus, Ms. Spencer addressed the pending process
for comparative market analyses, with the figures previously provided tonight
on price points in the current proforma and square footage estimates remaining
estimates at this point. At the request of Councilmember Willmus, Ms. Spencer
advised that they anticipated final information on both available later this
week; as the final plan was completed. Councilmember Willmus expressed interest
in reviewing that information, opining that some price points are mid-line or
low with what was being seen in other areas of Roseville, and should be a
factor in making those determinations. Mayor Roe noted that once the
analysis was completed, firmer number would be available. Ms. Spencer
advised that the GMHC remained very conservative at this point; with Mr.
Buelow noting that the goal was to get the maximum value while still moving
the units. Ms. Spencer opined that this was a unique product, with estimates
being developed by marketing options, since not otherwise offered in the
At the request
of Councilmember Laliberte, Mr. Buelow anticipated that most final decisions
were in place and he planned to make his final call to the architect
tomorrow. However, Mayor Roe noted that they would remain subject to change
as the project proceeded through the City Code/Planning Commission process.
Mr. Buelow concurred, expressing his hope that the project could be initiated
the first thing this spring.
request of HRA Member Masche, on the Dale Street elevation, Mr. Buelow
confirmed that the City trail currently located in front of the three-story
townhomes remained in place. Form a marketing standpoint, Member Masche
opined that it would be a great asset to retain, but from his perspective
questioned if it conflicted with other engineering issues (e.g. County road
and street trail for plowing). If the developer team needs further support
for retaining that trail, Member Masche offered his support. Mr. Buelow
noted that the stairs had been moved off the path, creating a landing from
the steps to the trail.
request of HRA Member Lee, Mr. Buelow reviewed the proposed phased
development, anticipating building of the Dale Street townhome building and
two to four of the single-family homes as the first step. Mr. Buelow advised
that the preferred plan was to build one and finish it as a model with the
others shelled out allowing potential buyers to select other finished; and
then to probably proceed with building the single-family home and everything
on Cope Avenue, pursuing shelling out all but one unit used for a model.
opined that, from his perspective, he would anticipate they would all sell
from marketing efforts before the first unit went into the ground; with Mr.
Buelow sharing that hope, opining that this was the purpose of the strong
tonight's feedback, Mayor Roe summarized that the HRA and Council appeared to
believe that the project concept was on the right track, pending minor
modifications still in process.
McGehee expressed her appreciation again to the HRA for the very nice process
taken to arrive at this plan. Councilmember McGehee expressed her support
for this plan, and the different amenities proposed to provide individuality
in finishing units; noting that this was a different housing style than
currently available in Roseville and served as a good way to update the
City's housing stock.
concurred with Councilmember McGehee comments.
While Mayor Roe
reiterated the opportunity for public comment at the formal Public Hearing
scheduled for Wednesday, March 5, 2014 at the Planning Commission, he opened
tonight's meeting for public comment as well.
Hartman, 660 West Lovell (first house west and north of the project site)
expressed his appreciation for not putting in an apartment building, and his
support for the proposed homes. While the proposal was not perfect from his
perspective, Mr. Hartman stated that he couldn't fight it.
confirmed with Mr. Buelow that the setback was 10.5 feet on the front end and
7' in back by the shed; both different than the information previously known
to Mr. Hartman, at 7' all along the way before. Mr. Buelow noted that, due
to Mr. Hartmann's concerns regarding snow and other problems, a privacy fence
was being proposed along the entire lot line as a better solution. At the request
of Mr. Hartman, City Manager Trudgeon advised that City Code required a 6.6'
fence height, pending a variance, with the front yard dropping to 4'. Mr.
Trudgeon advised that staff and the Planning Commission would probably look
to transition the height to Mr. Hartman's house, but would work with him on
request of Mr. Hartman, Mayor Roe advised that the type of fencing materials
would be dictated by code; and thanked Mr. Hartman for being part of this
Mr. Hartman had
previously expressed concerns in allowing enough room to get emergency
vehicles through; opining that a setback of 13'-15' from the property line
would be ideal. However, if more space was not available, and with assurances
that a privacy fence would be installed and no parking on that side of the alley,
Mr. Hartman opined that he could be satisfied. Mr. Hartman expressed his
ongoing concern with off-street parking in the project site; however, he recognized
that Mr. Buelow had continued working with him on various issues and
concerns, and expressed his appreciation for the accommodations made for him
Lueder, 794 Lovell Avenue
expressed his concern with current traffic and projected increased traffic on
Lovell Avenue; and referenced verbal assurances received at the last HRA
meeting that traffic on Lovell would be part of the overall evaluation process.
In his personal review and correspondence with City officials, Mr. Lueder
noted that his interpretation was that any additional traffic studies beyond
that would be the responsibility of the community. While understanding the
process, Mr. Lueder asked for clarification on whether he or the neighbors with
51% support from the neighbors, needed to pursue that study, or if they would
be simply doubling the efforts. Mr. Lueder questioned if the study was
already done; and whether those results would ultimately be taken to the
citizens or neighborhood to address parking and traffic on that street; and
whether the process would lead to costs being borne by the neighborhood
versus a city assessment by engineers. If the response was that the cost and
study was the responsibility of the neighbors, Mr. Lueder opined that he
would then have problems. If the study only indicated a turn lane on Lovell
without recommendations for other options as well, Mr. Lueder asked for
clarification on that the traffic study would entail and ultimate potential
results of that study.
request of Mayor Roe, City Manager Trudgeon responded that the required
traffic study as part of the development process, both a pre- and
post-analysis, was typically borne by the developer unless the City chose to
do so, which was not common practice. Mr. Trudgeon reported that any
indicated modifications would need to be factored into the development. Mr.
Trudgeon, in response to his understanding of Mr. Lueder's question, was
related to additional neighborhood requests for a dead-end street or
cul-de-sac, which would be considered neighborhood-initiated and affect a
larger area than just the development itself and require a larger and more
intense study, even though it would have some repetition of data, but based
on impacts to a larger area.
questioned if a turn lane was the best option versus a dead-end or something
between those two options, and the greatest engineering improvement
clarified that the developer's engineering study would deal with turning
movements, intersection geometrics, and traffic flow; and proposed traffic
control changes, all within the realm and possibility of the study. However,
Mayor Roe advised that it would be fairly unlikely that the study would recommend
closing off a street, as the purpose was to move traffic, with the turn lane
an example of that goal, but still depending on whatever the traffic study
recommended; and if required by projected traffic generated by the
development, would be paid for by the development. If the neighborhood
wanted to study cross-through traffic, Mayor Roe advised that such a study
would be initiated by the neighborhood, and could offer a host of solutions
including traffic safety issues (e.g. traffic humps or closing streets) or
any range of neighborhood and/or global issues, which would be borne through
the Traffic Management Policy process adopted by the City Council a couple
of years ago. Mayor Roe advised that the development study would review pre-
and post-project traffic volumes and background traffic issues.
opined that the volume created by this project went well beyond the remedy of
a proposed turn lane or stop light; and further opined that he anticipated
significant capacity issues.
noted that, with some developments, they were required to install new streets
to accommodate additional volume if significant; however, he questioned if
this size of a project would get to that stage, but if so would need some
type of mitigation.
request of Mr. Lueder, Mayor Roe confirmed that it would be advantageous for
the neighborhood to await the results of the initial traffic study based on
the engineering analysis, which would provide them with more information before
they proceeded with further studies.
At the request
of Councilmember Laliberte, noting the churches and schools in the area,
Mayor Roe confirmed that the study would address safety and sight line issues
McGehee clarified that this study was typically not done by City staff but by
a professional, independent engineer; with all documents available for public
review upon completion.
to Councilmember McGehee's comments, City Manager Trudgeon further clarified
that it had yet to be determined who would perform the traffic study, until a
final design was determined; whether internal by City staff engineers, or
externally by a third party engineer. Mr. Trudgeon advised that the study
would be valid no matter who did it, and based on a standard traffic modeling
Harris, 597 Cope Avenue
request of Ms. Harris, Mayor Roe confirmed that a traffic pre-study had yet
to be done; and anticipated that it would be part of the development
agreement, after the land use approval phase later this week had been completed,
but before the next phase at the City Council level, and would be part of the
public notice process itself. At the request of Ms. Harris, Mayor Roe
confirmed that it would not be part of Wednesday night's actions.
request of Ms. Harris, Mayor Roe clarified that the City periodically and
continuously performed post-development traffic analyses, not necessarily separate
studies, to determine if operations were as indicated and remained accurate.
At the request of Ms. Harris, Mayor Roe advised that the original traffic
studies were initially part of the development costs; with general traffic
studies or analyses part of doing business in the community and costs were
borne by all taxpayers in the course of general business operations.
thanked residents for their comments; and reminded them and the listening
audience of the Planning Commissions' formal public hearing.
Mayor Roe recessed the meeting
at approximately 7:55 p.m. and reconvened at approximately 8:05 p.m.
Business Items (Action Items)
Consider Amending Tax Increment Financing (TIF) Districts #10
and 12 Plans to Assist the Dale Fire Station Redevelopment
Trudgeon summarized the request as detailed in the RCA dated March 3, 2014;
and existing balances. Mr. Trudgeon noted that the districts were old enough
to allow pooling of remaining funds throughout the City for other public
purposes involving housing and employment; however, he noted that both
districts were originally created to support housing efforts. Mr. Trudgeon
clarified that granting this request for amendment would not bind the City to
expend the funds, but would provide flexibility as a development agreement
was formulated and for future adjustments as the draft performa in tonight's
packet was further refined and identified the final amount needed to
facilitate gap financing. Mr. Trudgeon advised that part of the idea for
addressing the gap would be to refund the City and HRA for purchase of the
Dale Street property and to reduce the deficit on the new fire station. Mr.
Trudgeon advised that the developer would pay for land purchase back to the
City; and in the case of the HRA, to recycle those funds back into their
budget, and for the City toward the fire station construction or for any
other purpose chosen by the City Council.
noted that this was a simple administrative amendment, but that Ms. Mychala
Hewitt from Springsted was available to answer any questions.
asked Mr. Trudgeon to provide rationale for amending the plan at this time,
rather than concurrent with a development agreement, as has been done in the
responded that staff was seeking feedback and approval from the City Council
as to whether this is an appropriate method to explore, and an indication of
whether or not they supported the use of TIF dollars for gap financing. Mr.
Trudgeon noted that staff felt that if the process was approved now, it would
be one less thing to do later; however, he reiterated that the final decision
would be made as part of the development agreement as it came forward to the
City Council for review and approval. Mr. Trudgeon noted that at this point
it provided speculative flexibility in the TIF plan, which ultimately came down
to the agreement, and still needed particular approval to access those
dollars. While it was also acceptable if the final financial arrangements
didn't include TIF, Mr. Trudgeon note that it provided a good faith
understanding between the developer and City allowing them to craft a draft
development agreement based on that understanding.
noted that this district included the current Applewood Point development,
developed by the HRA in 2003, and providing workforce housing.
Etten moved, McGehee
seconded, adoption of Resolution No. 11134 (Attachment C) entitled, "Resolution Approving Administrative Amendments to the Tax Increment
Financing Plans for Tax Increment Financing Districts No. 10 and No. 12."
Laliberte noted that, when having first received proposals, a gap of a
similar amount with zero land costs included was given; and now it would
appear that the gap was the same with the land included.
Manager Trudgeon not having access to that referenced figure at this meeting,
Mayor Roe asked that staff respond at a future point to that material.
noted that staff and the developer would return with final plans and a
proposal in the future.
Approve Addition to Council Meeting Calendar Allowing a Special
Meeting on March 13, 2014 for Commission Interviews
Trudgeon summarized the request for an additional meeting to facilitate
interviews for citizen advisory commissions, in addition to an earlier start
time at next week's regular City Council meeting. Mr. Trudgeon noted that,
due to other conflicts, the start time had been deferred until 6:45 p.m.
McGehee, seeking to clarify the intent of the special meeting, asked if this
was being scheduled to avoid a much earlier start time on the regular meeting
agenda. Mayor Roe responded that, with twenty-one vacancies and interviews
at a minimum of ten minutes; there would not be much time remaining for other
moved, Etten seconded, to approve the addition of March 13, 2014 at 6:45 p.m.
to the City Council Meeting Calendar to allow for this Special Meeting.
request of Councilmember Willmus, Mayor Roe advised that he couldn't facilitate
an earlier start time due to a previous event already scheduled and his
commitment to attend that event. Mayor Roe further responded that staff had
reviewed numerous dates to facilitate this meeting, including dates where it
could be scheduled at an earlier time, with none of those working with the
Business Items - Presentations/Discussions
Discuss Utility Discount Program
Director Chris Miller reviewed previous action of the City Council suspending
registration in the current Utility Rate Discount Program; and their preferred
criteria for a new program that would better align with program objectives.
Mr. Miller reviewed staff's development of a proposed program using that criteria
for eligibility based on financial requirements versus whether or not a
person was retired of drawing Social Security benefits. This information was
detailed in the RCA dated March 3, 2014; and provided an in-depth approach to
staff's research of various financial assistance programs offered county- and
advised that staff felt the best fit seemed to be for a broad-based program,
represented by Ramsey County's Supplemental Nutritional Assistance Program
(SNAP), formerly known as "food stamps." Mr. Miller opined that this was a
good starting point and a draft program was included in the RCA (page 2) of
what it could look like for Roseville. Mr. Miller noted that Ramsey County already
had the criteria in place, and staff thought the simplest approach was to use
that data rather than recreating the wheel. Mr. Miller noted that the
statistics were provided in the RCA of current and estimated customers, and
financial impacts to those losing the current discount. Mr. Miller sought
City Council feedback.
Etten expressed his appreciation to staff in reviewing ways to use current
systems already in place. Councilmember Etten noted that all of the proposed
programs seemed to be based on general assistance programs, and questioned if
that perception was accurate and whether or not that left out assistance for
noted that, page 4 of Attachment A (SNAP program) addressed adults and
families, indicating it also included seniors.
McGehee also expressed appreciation to staff for recommending something
already in place. However, Councilmember McGehee expressed concern with how
to put in place a notification system; and opined that she could see no
reason to continue the current program into the following year, with implementation
in 2015 still providing nine months for those eligible to get their paperwork
in order. Councilmember McGehee assumed that, for those qualifying, they
could do so at any time, which would accommodate those needing the program,
and those currently receiving it but not needing the discount.
request of Councilmember Willmus, Mr. Miller confirmed that this draft had
not gone back to the Public Works, Environment and Transportation Commission
(PWETC) since their initial thoughts and recommendation in October of 2013.
Councilmember Willmus advised that, in his consultation with one member of
the PWETC, they were pleased with what staff was recommending and comfortable
request of Councilmember Willmus and as recommended by Councilmember McGehee
for a more rapid phase out of the old system, Mr. Miller responded that staff
was comfortable in doing so; and had only suggested phasing over two years to
soften the blow to those receiving but no longer qualifying for the current
discount. While the discount amount isn't that huge, Mr. Miller advised that
staff thought they could perform an awareness and education campaign
sufficient to phase it out in 2015; and it didn't make any difference for
staff whether to phase out in one or two years.
Laliberte agreed with other Councilmembers, expressing her appreciation in
staff finding an existing program to avoid the need for residents to provide
financial information to the City of Roseville if and when they were already
providing it to other sources. Councilmember Laliberte expressed her support
of this change and doing so at January 1, 2015.
Etten questioned how much the current discount was costing the City, and what
value and change was projected. Mr. Miller responded that he estimated last
year the total of $140,000 to $150,000 annually where the economic burden was
transferred to all users for those getting the discount.
Etten questioned if it would be the most cost-effective to lower the base
rates overall with that money, or apply it to lining the trunk system as a
future City Council decision. Mr. Miller opined that, if you eliminated 300
discounts and only had 100 discounts remaining, it would provide an
opportunity to lower the base rates for everyone. Mr. Miller noted that page
3 of the RCA provided that financial impact information; but would serve to
lower the base rate for everyone, and further soften the blow to those
currently receiving a discount but no longer qualifying based on income.
On page 2 of
the RCA, Councilmember Laliberte questioned what was meant by staff in
indicating that written proof of participation in one or more programs was
necessary. Mr. Miller responded that a copy of an approval letter, for those
accepted into the SNAP program by Ramsey County, would need to be provided to
the City, with the County doing the remainder of the work. Mr. Miller
clarified that Ramsey County would require them to resubmit their information
periodically, but he thought the City could only require the information to
be provided on an annual basis.
noted that the SNAP program used 165% of the federal poverty threshold
guideline, but questioned if that was similar to other programs. Mr. Miller
advised that, while he didn't list them, that threshold was pretty common for
all programs, including the Minnesota Family Investment Program (MFIP).
request of Councilmember McGehee, Mr. Miller advised that he saw a discussion
at the City Council level on whether to use the additional monies to lower
base rates or invest in infrastructure as part of their 2015 utility rate
moved, Laliberte seconded, to accept the proposed draft Utility Discount
Program in principle and direct staff to bring it back for phasing in for January
Discuss Budget Calendar and Process
Trudgeon reviewed the proposed 2015 Budget Calendar and Process, as detailed
in the RCA and Attachment A dated March 3, 2014. Mr. Trudgeon reviewed
specifics of the process and dates as depicted, with proposed discussion/action
at regularly scheduled City Council meetings, as well as Work Sessions on
those dates proposed. Mr. Trudgeon advised that those group discussions were
intended to build consensus and inform staff of individual and corporate City
Council priorities and direction to assist them in developing the City
Manager-recommended budget and CIP. Mr. Trudgeon noted the periodic public
hearings for gathering public comment as well, followed by a subsequent Work
Session for any areas needing further clarification toward Preliminary and
Final Budget adoption.
Mr. Trudgeon advised
that the intent was to limit the number of meetings, but to keep those
discussions substantive and focus for Work Sessions, while allowing
flexibility if and when additional discussion was indicated. Mr. Trudgeon
noted that at each of the meetings, especially Work Sessions, the ability for
citizens to participate on those particulars would be encouraged.
Willmus noted the creation of the Finance Commission and expectations of the
City Council in getting this group involved in the budget process.
Councilmember Willmus questioned how they fit into this proposed process and
calendar. Councilmember Willmus stated that his intent was for that Commission
to make recommendations and bring some of the current policies and processes
noted that their involvement did require more thought; but the goal was to
assimilate them into the big picture. However, Mr. Trudgeon noted that it
would be determined by what role the City Council assigned them, and based on
previous discussions, would be to leverage their expertise and knowledge in
making this a better process. Mr. Trudgeon noted that their initial role may
be to observe the process and make specific recommendation to facilitate that
thanked Mr. Trudgeon and staff for this proposed calendar and process,
opining that it was the best she had seen since she came onto the City
Council. Councilmember McGehee expressed particular appreciation in setting
aside three specific Work Sessions focused only on the budget. As for the
Finance Commission, Councilmember McGehee stated that she saw it as a collaborative
group, along with the City Manager and Finance Director, and if in place by
April 1, 2014; who would be privy to these meetings and the same information
provided to the City Council, and be part of the process going forward.
Based on discussions for some of the Commissioners to have financial
expertise, Councilmember McGehee opined that she was not anticipating them
coming forward as a separate entity to provide input.
Related to the
Finance Commission, Mr. Trudgeon suggested consideration be given, especially
with Work Sessions, that there was nothing preventing them serving at the
table with the City Council similar to a joint meeting as done with other
commissions; and as they get familiar with the financial picture, having an
opportunity for direct dialogue at the table. Mr. Trudgeon advised that he
saw that in addition to the meetings they'd have on their own.
expressed interest in getting them involved; and making it flexible enough to
recognize what needs to happen and approximately when to get the budget
business done. In referencing the RCA and staff seeking the City Council's
comfort level in how things are reported, Councilmember Etten noted that many
found budget documents confusion; and asked that discussion remain open to
seek recommendation from the Finance Commission in how to make the documents
easier to understand without needing a CPA license. Councilmember Etten
opined that the method for showing information should remain open as a goal
for the Finance Commission to determine and make recommendation; and to go
from several different reports in varying formats to a single document to present
to the community for easier understanding.
further noted a reduction in the number of budget-related meetings from last
year, and questioned whether separate Work Sessions were required for June
and August, since there were already three regular City Council meetings
scheduled, and whether space could be created at those meetings for budget
discussions to consolidate the current schedule and still get other business
done. Councilmember Etten opined that, by taking budget discussions out of
eleven other meetings, it should free up some of that business time, and may
make sense to add those discussions to other meetings.
responded that it would be done at the expense of other items; and would
require great discipline in not adding things to the budget meetings. Mr.
Trudgeon noted that it wouldn't matter to him or Finance Director Miller as
they would be attending the meetings regardless.
Mayor Roe opined
that it may make some sense to consider that option; and committed to dedicating
an appropriate amount of time for budget discussions as agendas are
requested some flexibility, noting the difficulty in scheduling or rescheduling
during summer months to make sure key people are available.
Etten suggested date adjustments for June and August, with middle meetings
becoming budget meetings.
At the request of
Councilmember Laliberte, Finance Director Miller advised that the external
audit was scheduled for presentation to the City Council on April 21, 2014;
at which point more definitive decisions could be made. Councilmember
Laliberte questioned if budget discussions were starting soon enough
according to the proposed schedule, and providing the best information
included when the Finance Commission was scheduled to meet, with that pending
until they are formed and make that decision; involvement of the Commission
in Work Sessions in addition to their regular meeting scheduled and
preferring their comment.
provided this feedback, but no final decision was made at this time.
While not ready
to approve the schedule and process until the Finance Commission was created,
Councilmember Laliberte spoke in support of focused budget discussions.
Mayor Roe suggested
that the first meeting of the Finance Commission be a joint meeting with the
City Council to outline expectations; with their first independent meeting
scheduled after that joint meeting. Mayor Roe noted that his understanding
was that the proposed calendar from staff was subject to change based on
feedback from the City Council, Finance Commission, and/or staff. Mayor Roe
opined that it was prudent to begin budget discussion on May 12; to
immediately address any items from the external audit.
In terms of
documents, Mayor Roe noted that there seemed to be tension between the large
and small pictures; and in every case the City Council should have the big
picture available for reference to determine how the small items relate back
to that picture. While unsure of what form that took, Mayor Roe suggested a
general revenue/expenditure with sufficient notes to address reasons for
McGehee spoke in support of Mayor Roe's suggestion, especially notes to
Willmus suggested a more flexible schedule as other groups were consulted;
with Mr. Trudgeon responding that the rationale was to get the dates
calendared to ensure availability of the Council Chambers, a much-used room
with tight schedules.
times and dates for advisory commissions, Mayor Roe noted that each
commission should be able to adopt their own preferences in consultation with
Mayor Roe spoke
in support of the proposed schedule and process as a good starting point, appearing
to have relative consensus as long as it retained some flexibility.
questioned if other cities provided a visual budget dashboard, similar to
private businesses, and whether the City of Roseville could move toward that
to make it easier for residents.
responded that the budget had been packaged in just about every way possible
to-date; and while he was familiar with the visual dashboard, he found that
residents needed things in a more simplified format than the City Council depending
on their financial background. However, Mr. Miller opined that such
simplification didn't do justice to explain why and how their property taxes
may increase. Mr. Miller advised that his research and networking with
other cities indicated budget formats and information all over the board;
with little consistency and often personalized per municipality. Mr. Miller
noted that of utmost interest to staff was to encourage the City Council to
let staff know what information packages they found important, and what they
needed to make good budget decisions. Even there, Mr. Miller opined that
there was little consensus on that, and staff continued to struggle what
information and when to provide it to get individual responses back to staff
to develop the City Manager-recommended budget.
suggested one charge to the Finance Commission may be to review budget
documents of other cities, and from that point of view, make recommendation
on what they found the easiest format or content to work from and provide
feedback to staff during the process.
Willmus recognized staff's frustration and that while he'd seen budgets in
many forms, there were individual Councilmembers looking for specific pieces
of information or formats.
suggested that the dashboard format may not be helpful when discussing a
budget, it could prove helpful as the year progresses to be able to see
actual expenditures and revenue to budget projections.
Mayor Roe stated
that his easiest way to understand the budget was when an overall financial
summary of the City was available, showing all expenditures and revenues and
then organizing the budget by funds broken down by function. When more
detail was available, Mayor Roe stated that he found it more helpful, and the
deeper the review, the more detailed notes could become; allowing for both
the big picture and other information available throughout the process.
City Manager Future Agenda Review
Trudgeon reviewed upcoming meeting agendas, anticipating that the Closed
Session to discuss the Mounds View Hamline property would probably be deferred
to March 24, 2014 due to other agenda items.
suggested including a follow-up with the Finance Commission for April 21; and
then schedule other joint meetings with advisory commission going forward.
At the request
of Councilmember Laliberte in cleaning up ordinance language for consistency
with other commissions, Mr. Trudgeon suggested April 7, 2014 as a good opportunity
to consider those.
Councilmember-Initiated Items for Future Meetings
Laliberte asked for an update on the litigation and appeal recently dismissed
by the appellate court; and questioned whether that information had
sufficiently filtered back to the community given the amount of public
discussion the issue had received.
Mark Gaughan provided a brief review, noting that some matters had come
before the City Council in November of 2013 related to the transfer and
renewal of a liquor license, with the City Council ultimately approving both
for the applicant, Total Wine. Mr. Gaughan noted that the decision had
subsequently resulted in other interested parties bringing legal action
seeking a review by the Court of Appeals of that City Council decision; with
the appellate court dismissing that legal action based on a determination
that they had no legal standing to request such a review. Mr. Gaughan
advised that the party now had thirty days from that judge's decision to
submit their appeal to the Minnesota Supreme Court for review. Mr. Gaughan
advised that, to-date, his calendar indicated nothing had been filed at this
At the request
of Councilmember McGehee, Mayor Roe advised that future discussions of water
and sewer lines and responsibilities would be part of a broader policy
discussion for base rates.
concurred, advising that he needed to check with staff to determine when they
could have the information and a report ready for the City Council.
record, Mayor Roe opined that it was fair to state that Roseville was not
unique in its approach for City versus resident water line ownership in the
State or Country; and noted the number of communities dealing with similar
issues. Mayor Roe noted that the City Council and its staff was trying to
assist people as much as possible to find resolution to problems created over
these unusual winter months and long-term low temperatures.