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CityCouncil Meeting Minutes
April 20, 2015
1. Roll Call
Mayor Roe called
the meeting to order at approximately 6:00 p.m. Voting and Seating Order:
Willmus, Etten, McGehee, Laliberte and Roe. City Manager Patrick Trudgeon and
City Attorney Mark Gaughan were also present.
2. Pledge of
3. Approve Agenda
Mayor Roe noted
staff's removal of the requested abatement action item number 14.c due to the in ability of the property owner to attend tonight's meeting and desire to attend to discuss the issue with the City Council at a future meeting.
Laliberte requested a discussion or organized trash collection as an action/discussion
item tonight versus as a future agenda item.
McGee clarified that she had requested the discussion for a future meeting
(June 8, 2015), at the request of a community member; and therefore, was not prepared
to talk about it tonight other than in general terms, nor did she wish to
withdraw her request from that future agenda.
suggested the item be offered by Councilmember Laliberte as a motion to
consider on tonight's agenda if she chose to do so.
Willmus seconded, amending the agenda to include a discussion on organized
collection under Business/Action Item 14.c.
Etten, McGehee, Laliberte and Roe.
Willmus seconded approval of the agenda as amended.
4. Public Comment
Mayor Roe called
for public comment by members of the audience on any non-agenda items. No one
appeared to speak.
Communications, Reports, and Announcements
Willmus announced the reinstatement of Roseville University, the popular
educational opportunity for Roseville residents to see how local government
works. Councilmember Willmus noted that the program had been reformatted to
more individual sessions between May and November rather than a series, with
more information and registration available on the City's website.
Councilmember Willmus briefly reviewed the various sessions being offered and
their anticipated schedule, encouraging citizens to sign up and attend.
Etten McGehee announced several upcoming open houses at Rosebrook and Oasis
McGehee announced the upcoming and a "Car Fit Check-up" for seniors as a joint effort of the Police and Fire Departments.
Laliberte announced the kick-off event for Roseville Alzheimer's effort.
provided an update from Ms. Beth Reitz, the City's representative on the Metropolitan Council, providing revised Roseville population and household forecasts, as part of the Thrive 2040 demographics. Mayor Roe noted that both population and households had been reduced; and advised that the comment period for local municipalities remained open for comment until May 5, 2015. Mayor Roe asked City Manager Trudgeon to distribute the revised information to the City Council, duly noted by Mr. Trudgeon.
At the request
of Mayor Roe, City Manager Trudgeon expanded on the meeting with the
Metropolitan Council earlier today and how affordable housing goals will be
drafted. For the City of Roseville specifically, Mr. Trudgeon reported that
from 2021 to 2030, the goal will be 145 affordable housing units, with
affordable meaning income eligibility of up to 80% of area median income. Mr.
Trudgeon noted that this would need to be considered as a connection to the
next comprehensive plan update to ensure sufficient land is available for
higher density housing to meet that goal.
At the request
of Councilmember McGehee, City Manager Trudgeon advised that the Metropolitan
Council did take existing housing stock and prices into account, and those
numbers would continue to be involved in the overall affordable housing available
in Roseville, with the goal to add affordable housing between the years mentioned
to facilitate 400 new residents.
McGehee pointed out that it remained an unknown of what the median income
and/or home prices will be in 2020; and existing housing stock may be
sufficient at that time versus 145 new units.
Trudgeon acknowledged that unknown; however, he cautioned the need to be aware
of that projection to set the stage for future discussions and as information
and projections are revised annually.
Donations and Communications
Proclaim Asian American and Pacific Islander Heritage Month
Etten read a proclamation recognizing the accomplishments and contributions of
Asian/Americans and Pacific Islanders, adding to the American story and noting
the challenges they face as they continue to embrace the American dream.
Etten seconded, proclaiming May 2015 as Asian-American and Pacific Islander
Heritage Month in Roseville, MN.
Willmus, Etten, McGehee, Laliberte and Roe.
Former Owasso School
At the request
of Mayor Roe, City Manager Trudgeon provided an update for the City Council and
public regarding the former Owasso School site, the subject of last week's Closed Executive Session of the City Council. Mr. Trudgeon reported that City and School District staff continues to work at the staff level, as well as with United Properties representatives, pending developer/purchaser of the site to determine logistics for the property's development and use.
that the appraisal on the property was expected to be completed by May 4, 2015,
at which time the City Council would again meet in closed session to discuss
that appraisal and next steps before expending any public dollars.
further reported that concerns had been raised from the Roseville Area Baseball
Association regarding use of the ballfields at this site this year; and advised
that School District and United Properties representatives were talking to the
Association to hopefully work something out. Mr. Trudgeon noted the City's
support of the use of the ballfields and offer of staff's assistance to make that happen.
Trudgeon reported on ongoing meetings of City staff and the City Attorney with
Greater Metropolitan Housing Corporation and Western Bank staff on the parameters
of this project. Mr. Trudgeon advised that he anticipated a draft Preliminary
Development Agreement by May 11, 2015; with work now being completed for a
Phase I Environmental Review. Following those activities, and while a final
date is yet to be confirmed, Mr. Trudgeon noted that he anticipated a
neighborhood meeting between GMHC and the neighborhood between May 4 and May
12, 2015, to be held at King of Kings Lutheran Church.
7. Approve Minutes
and corrections to draft minutes had been submitted by the City Council prior
to tonight's meeting and those revisions were incorporated into the draft presented in the Council packet.
Approve City Council Minutes from March 23, 2015 Meeting
Etten seconded, approval of March 23, 2015 Meeting Minutes as amended.
Page 20, Line 16 -17 (McGehee)
read: "than what had been implemented [or] [and] she'd reviewed the list of uses in that zoning district, [therefore]
causing her to be very hesitant to apply blanket zoning or''
Page 24, Line 30 (McGehee)
read: "spoke [in support of qualified] [against] 24-hour
Approve City Council Minutes from April 13, 2015 Meeting
Laliberte seconded, approval of April 13, 2015 Meeting Minutes as amended.
Page 14, Roll Call Vote Lines 4-8 (McGehee)
McGehee recalled that her vote had been "Nay" rather than an "Abstention;" and asked that it be duly noted accordingly for the record.
Roe recalled the vote as an "Abstention," since either way it represented essentially a "Nay," and without objection from the Council it was determined to change the record as requested by Councilmember McGehee.
8. Approve Consent
At the request
of Mayor Roe, City Manager Patrick Trudgeon briefly reviewed those items being
considered under the Consent Agenda; and as detailed in specific Requests for
Council Action (RCA) and related attachments, dated April 20, 2015.
Etten seconded, approval of the following claims and payments as presented and
77012 - 77147
Approve Business and Other Licenses and Permits
moved, Etten seconded, approval/renewal of business and other licenses and
permits for terms as noted.
Approve General Purchases and Sale of Surplus Items in Excess of
Mayor Roe noted
the need to correct the heading of the additional column added at his previous
request; and thanked staff for adding the column to provide not only the
budgeted amount, as well as the actual amount expended.
correction was duly noted by City Manager Trudgeon.
moved, Etten seconded, approval of general purchases and contracts for services,
and where applicable, trade-in/sale of surplus equipment as noted in the RCA
and Attachment A entitled, "2015 Capital Improvement Plan Summary," updated
March 31, 2015.
Approve Resolution Awarding Bid for 2015 Pavement Management
Etten seconded, adoption of Resolution No. 11218 (Attachment A) entitled,
"Resolution Awarding Bids for 2015 Pavement Management Program (PMP) Project;" to Park Construction Company of Minneapolis, MN in an amount not to exceed $2,312.776.03.
Approve City Attorney Contract
Etten seconded, approved waiving the requirement under the Professional
Services Policy to go out for competitive bids for legal services.
Etten seconded, approval of entering into legal services contracts with the
firm of Erickson, Bell, Beckman & Quinn for civil and prosecution services
for the years 2016, 2017 and 2018.
Approve Resolution Awarding Bid for Victoria Street Reconstruction
Etten seconded, adoption of Resolution No. 11219 (Attachment A) entitled,
"Resolution Awarding Bids for Project P-ST-SW-15-02, Victoria Street Reconstruction Project;" to North Valley, Inc., of Nowthen, MN, in an amount not to exceed $1,809,925.93.
Consider Items Removed from Consent
General Ordinances for Adoption
Public Hearing to Approve/Deny an On-Sale Wine and On-Sale 3.2%
Liquor License for LISU, LLC, d/b/a Lisu Thai Taste, at 2575 Fairview Avenue
Director Chris Miller briefly summarized this request as detailed in the RCA
dated April 20, 2015; noting staff's recommendation for approval as conditioned.
opened and closed the public hearing for the purpose of receiving public comment
on the above-referenced request at approximately 6:29 p.m.; with no one appearing
for or against.
Business Items (Action Items)
Approve/Deny an On-Sale Wine and On-Sale 3.2% Liquor License for
LISU, LLC, d/b/a Lisu Thai Taste, at 2575 Fairview Avenue
Willmus seconded, approval of LISU, LLC's request for an On-Sale Wine License and On-Sale 3.2% Liquor License located at 2575 Fairview Avenue; pending
completion of successful background checks.
At the request
of Councilmember McGehee, Finance Director Miller assured her and the City
Council that part of the licensing process included alerting and monitoring
2016 Budget Calendar
As detailed in
the RCA and attachments dated April 20, 2015, Finance Director Miller opined
that from staff's perspective, it appeared that the 2015 budget process had been well-received by the City Council. Mr. Miller advised that staff was seeking input from the City Council as to any areas of improvement that should be incorporated for the 2016 budget cycle; or any nuances they might wish to incorporate in consideration of the newly-appointed Finance Commission and the role the City Council wished them to play in this year's budget process. As outlined in the RCA, Mr. Miller advised that staff had provided some thoughts specific to the Finance Commission.
Trudgeon distributed a bench handout entitled, "Potential 2016 Budget Calendar" with suggested dates available to consider for the budget process. Mr. Trudgeon noted the limited dates available in May for presentations by the Department Heads, thus the need to move some optional dates into June to facilitate those discussions.
the same process as last year, Mr. Trudgeon noted that the proposed calendar
fit into other scheduled City Council meeting dates, with the exception of the
possible need for separate meetings over two dates, as done last year, to allow
more time for those Department Head presentations early in the process. Mr.
Trudgeon advised that if those first dates for Department budget presentations
can be formalized, staff would then move ahead with subsequent dates.
At the request
of City Manager Trudgeon, Finance Director Miller confirmed that municipalities
had until September 30, 2015 to submit their preliminary levies to Ramsey
McGehee thanked City Manager Trudgeon and Finance Director Miller for the
process followed last year, opining it was the best overall process yet from
her perspective, allowing time to consider and revisit issues. Regarding the
role of the Finance Commission Councilmember McGehee expressed her interest in
them spending time on utility fees (e.g. water and sewer) in advance of the
budget process. Councilmember McGehee commended staff, assuming that was under
the auspices of Communications Director Garry Bowman, on the 2015 Budget sheet
now available on the City's website and providing very easy access and a clean budget summary. Councilmember McGehee stated her pleasant surprise in her discovery of that positive step forward.
Department Head budget presentations, Councilmember Willmus sought
clarification as to whether that was something that needed to be held in the
evening, or could be done during the day, or as done several years ago, held on
a weekend. Specific to the role of the Finance Commission, Councilmember
Willmus, given that group's involvement and inquisitive nature, suggested the City Manager-recommended budget be bounced off the Finance Commission for their feedback and any areas of concern. Councilmember Willmus opined that this would provide yet another set of eyes to highlight or call attention to things from their perspective. Councilmember Willmus stated that he wanted the Finance
Commission to be as involved in the budget process as they wanted to be.
Laliberte thanked staff for the timeliness of the proposed budget calendar;
opining that last year's process went fairly well from her perspective. Councilmember Laliberte further opined that she wasn't concerned with the timing for the initial department presentations; advising that three of the four proposed dates for those presentations would work for her schedule. Specific to the Finance Commission's role, Councilmember Laliberte opined that it would be nice for them to weigh in on the City Manager-recommended Budget if the timing worked for that to happen; and suggested the Finance Commission invite the public to attend their meeting to voice their opinion if doing so at the City Council level was too intimidating. Councilmember Laliberte concurred with the need to review water and sewer fees.
clarified, as confirmed by Finance Director Miller, that utility fees were part
of the Commission's work plan.
Etten, agreeing with the comments of Councilmember Willmus, noted that the
whole purpose of the Finance Commission was to review financial matters and
advise the City Council, especially given their professional expertise in that
area. After having been in place for a year, Councilmember Etten opined that
the Commission should have gained a greater understanding that would serve the
City Council well in moving forward; and as part of that, suggested the Commissioners
attend the department presentations or watch them at some point to be fully
involved and be privy to the same information as the City Council in order to
make their recommendations. Regarding department presentations, Councilmember
Etten noted the various and different forms and sizes they had taken last year,
and expressed his interest in the budget priority idea, and hearing things that
were being done that are high priority and high impact, as well as new investments
and challenges, and things being recommended to shift to create savings to
invest more in other priorities. Councilmember Etten stated his expectation
that the work of a Department Head was to balance their department's needs with
those of other departments.
echoed the comments of Councilmember Etten regarding the pluses/minuses of
various ideas and priorities; and steps being taken. Mayor Roe opined that it
was good for the City Council and public to hear from departments on both sides
of the ledger, whether a program shift was indicated or the status quo; and
resource shifts they recommended one way or another as the City moved into the
2016 budget process.
Willmus noted an example from the last City Council meeting, when Public Works
Director Duane Schwartz provided staff's evaluation and update on the leaf collection program, and their recommendations from their perspective and that of the Public Works, Environment and Transportation Commission. Councilmember Willmus opined that he found those in-depth evaluations helpful as each department evaluated their needs on that level; identifying current things with what could be shifted or done without.
Laliberte opined that she would find a discussion on the Fairview Fire Station
helpful: whether the land has value, or steps should be taken to pursue something
different, for another City need versus current leased space, or to sell the
specific and initial dates proposed on the budget calendar for department
Councilmember Laliberte is unavailable on June 4, 2015
Councilmember McGehee is open to all dates
Councilmember Etten is open to all dates, suggesting and depending
on time parameters for department presentations
Trudgeon advised that staff anticipated each presentation to last from 6:00-8:00 pm, unless the City Council had other suggestions or preferences.
noted the rationale in splitting the presentations into two different days was
to avoid an additional four hour meeting for staff.
Councilmember Willmus stated that he could make no commitment to
any of the dates as this time until consulting the family schedule.
Mayor Roe noted
past practice had been to ask the administrative office to survey
Councilmembers for the best two dates for the majority; and suggested that practice
be followed and not finalize dates tonight until that process had occurred.
advised that he concurred with the comments of his colleagues regarding the
role of the Finance Commission, opining that this provided good commonality
from the City Council's point of view.
Trudgeon asked for more City Council discussion on the role of the Finance
Commission, noting that after his release of the City Manager-recommended
budget on June 13, 2014, the Finance Commission met the next day, June 14, 2015.
Mr. Trudgeon suggested that he meet with them to report to and present the
recommended budget at their meeting as well, allowing them two meetings to
digest and discuss it and consider recommendations on specific levy goals,
personnel increases or other areas. However, specific to the Finance
Commission's role with each department, Mr. Trudgeon sought clearer direction from the City Council on their expectations for the Commission at that more detailed level.
reiterated that he was open to whatever role the Finance Commission chose to
take in that aspect. Mayor Roe concurred that it made sense for the City
Manager and Finance Director to present the City Manager-recommended budget to
the Finance Commission either before or immediately after presenting it to the
City Council. However, Mayor Roe noted that if presented to the Finance Commission
before the City Council, it would allow them time to react at their June
meeting and provide feedback to the City Manager on developing his recommended
budget, and then in turn reflect on what came before the City Council on July
13, 2015. Mayor Roe sought interest from his colleagues on whether or not the
Finance Commission should be tasked with holding the preliminary budget hearing
rather than at the City Council level, similar to the practice by the Planning
Commission for land use cases.
apparent level of involvement for the Finance Commission, Councilmember Willmus
suggested they meet several times per month during the summer as part of the
budget process, helping the City Council to remain more flexible in their
overall budget process.
Laliberte noted the planned joint meeting with the City Council and Finance
Commission; questioning the timing of that.
While unable to
respond with the proposed date at this time, City Manager Trudgeon suggested it
be held at the third City Council meeting in August.
McGehee suggested that meeting be held in work session format.
Mayor Roe noted
that schedule would also allow the Finance Commission time for discussion at
their August Commission meeting as well.
At the request
of Councilmember Etten, Mayor Roe confirmed that the joint discussion should
not only include the budget in general, but also the capital improvement
ensued regarding timing of the City Manager-recommended budget in correlation
with meetings of and review by the Finance Commission, advantages and/or
disadvantages of holding the public hearing at the Finance Commission level, or
adding another hearing to that more formal hearing at the City Council level.
McGehee expressed her openness to having a hearing at the Finance Commission,
but did not want to exclude an opportunity for residents to also comment at the
City Council level if that provided a better comfort level or if that was the
venue they usually spoke at. Councilmember McGehee opined that no matter the
opportunity provided for that public comment, that either or both be
concurred that it made sense.
Etten expressed concern that, if only one meeting was held, or if two
opportunities were provided at both the City Council or Finance Commission
level, it was important to have at least one of those opportunities on a City
Council meeting night.
Laliberte concurred with Councilmember Etten; opining that if an additional
opportunity was provided by the Finance Commission, it was still important for
the City Council to hold a public hearing as well.
If the City
Council was interested in both, City Manager Trudgeon suggested not holding
them on back-to-back nights, but allow for some separation. At the request of
Mayor Roe as to his rationale, Mr. Trudgeon advised that otherwise, the
meetings may be too close together.
opined that holding them on back-to-back nights could provide an option for the
public in case of a conflict with one or the other.
On the same
subject, Finance Director Miller sought input from the City Council on whether
the usual information covered by staff during the budget hearing and open-ended
questions from the public or a statement from them, was the preferred format or
what the City Council intended for either or both of those presentations. Mr.
Miller advised that he at a minimum of staff would be present; however, he
questioned if the City Council intended the Department Heads to be available at
the Finance Commission hearing as they would typically be at the City Council
public hearing to answer public questions if and as needed. Mr. Miller noted
this would impact the Department heads and their schedule, proposed as
back-to-back meetings as well. If the City Council was open to it, Mr. Miller
suggested that an option would be to not have those public questions addressed
that night at the Finance Commission, but at a later date after both hearings.
opined that was a legitimate approach, identifying the hearing before the
Finance Commission as a preliminary hearing, as long as questions would be
answered intentionally during the project. Mayor Roe opined it didn't seem prudent to ask Department Heads to attend two meetings in a row.
McGehee suggested preliminary hearings be held at the City Council level on
August 10 and at the Finance Commission on August 11, and similarly scheduled
Mayor Roe noted
at this time, the entire schedule was subject to change. Hearing no objection
from the Council, Mayor Roe asked that staff return with finalized recommended
dates for action on a future Consent Agenda, based the proposed schedule as
presented by staff and tweaked accordingly based on tonight's discussion.
Approve Forestry Coordinator Position
Trudgeon summarized this request as detailed in the RCA dated April 20, 2014.
Mr. Trudgeon opined that this creating a job description for this proposed
position would meet the City's needs this spring and summer to increase hours; and could be vacated in the future if the City Council decided to again pursue a full-time Forester position.
Willmus opined that, if and when the transition was made to full-time forester,
the half-time position be eliminated to get if off the books.
Trudgeon responded that typically a job description was left open as approved,
and simply not filled unless authorized by the City Council, but leaving the
position open for reinstatement if and when needed. As an example, Mr.
Trudgeon referenced the Senior Planner and Associate Planner positions, and
shifting of the positions as experience was gained as the cycle moved forward,
but allowing a new hire to start at the lower level position and left vacant
McGehee noted that the Community Development Department had chosen to solicit
proposals from a consulting firm to provide landscape plan review and
inspection services for development projects, and questioned why the City did
not similarly contract out services, such as needed for Emerald Ash Borer (EAB)
needs for the Parks & Recreation Department.
Trudgeon advised that the current Forester had over twenty years working on
those issues, and was currently performing the work. Mr. Trudgeon noted that
this would simply expand those hours on a temporary basis and avoid going
through a request for proposals process at this time.
McGehee spoke in support of considering a contract position for these services,
allowing for a fresh view to better address management of the City's forests, landscaping and other related issues.
Laliberte questioned if the seasonal position would be eliminated or vacated.
Councilmember Laliberte questioned if this expansion of hours and duties was being
prompted by filling the role until fall and renewal of a search for a full-time
Trudgeon opined that he had not thought that far ahead at this point; but
either way, the goal was eventually for a full-time Forester, making the other
positions unnecessary. Mr. Trudgeon advised that part of the rationale was the
legal requirements defining seasonal versus part-time positions related to benefits.
Mr. Trudgeon further noted that currently Parks & Recreation Director
Brokke was providing oversight of the EAB issues as expansion of duties had inadvertently
been delegated to that department. However, Mr. Trudgeon noted that shifting
those day-to-day duties to this proposed position would also provide an
expansion of duties and additional hours available to manage it rather than Mr.
Brokke needing to continue doing so.
At the request
of Councilmember Etten, City Manager Trudgeon advised that this position was
only ranked at the grade of 9 versus the full-time Forester position ranked at
a Grade 12 and subsequently higher salary range based on duties and level of review
and higher professional expertise needed by the Community Development Director
for that higher position.
Etten asked that additional long-term, full-time equivalent (FTE) hours be used
for working with the Public Works Department and staff to make sure
streetscapes are better planned and cared for, as well as more training of
guidance for City staff in tree trimming.
Trudgeon noted that this proposed position and expanded hours would allow for
some additional assistance and interaction with the City crews; however,
ultimately and in the long-term, a full-time forester would provide more
At the request
of Councilmember McGehee, staff clarified that the current employee is a tree
inspector, not an arborist.
McGehee opined that she was finding a disconnect between this proposed
coordinator role and oversight and streetscaping needs; and therefore,
questioned whether this is the right person for the job, even though she still
supported using the current staffing. However, Councilmember McGehee spoke in
support of seeking consultant services from an outside firm, such as Stantec provided
through a Natural Resources consultant. Councilmember McGehee further opined
that there were so many arborists around it should make it easy to find such
services, whether pruning, streetscaping or tree management, and suggested
seeking one on a part-time contract. Councilmember McGehee asked for additional
information from staff on what adjacent communities did for this service (e.g.
Arden Hills, Shoreview and Maplewood) and whether or not they had full-time
foresters or not, since she remained unconvinced that the City of Roseville
needed a full-time forester.
clarified tonight's discussion, noting that it was not about a full-time forester, as that discussion was held during the 2015 budget process. However, Mayor Roe agreed that staff could provide additional information as requested by Councilmember McGehee.
McGehee opined that she would like to see an arborist in this position.
Laliberte suggested directing staff to provide additional information from
other metropolitan communities; the advantages of an arborist versus a tree
inspector and their related job descriptions; and whether there were time and
hours available to work with the Public Works Department as originally intended.
moved, Willmus seconded, authorizing the creation of the Forestry Coordinator
position FOR THIS SEASON ONLY at the proposed pay grade within
the City's compensation plan; and as detailed in the RCA dated April 20, 2015; and
revisit the position again in the fall of 2015.
Trudgeon advised that it was the intent to bring the position back for
reconsideration this fall.
clarified that the maker of the motion intended that the position be provided
on a temporary basis for as long as needed; with Councilmember Laliberte
confirming her intent.
McGehee stated that she could support the motion for the Coordinator position;
but could not agree to moving the existing person into that role based on their
lack of expertise as an arborist.
Councilmember Laliberte clarified that this was her intent with the motion, as
outlined in the RCA; Mayor Roe clarified that this was not a City Council decision
unless it dictated that the position be filled by an arborist.
an amendment to fill the position with an arborist.
ruled the motion failed due to the lack of a second.
Willmus, Etten, Laliberte and Roe.
At the request
of Mayor Roe, Councilmember Laliberte advised that her desire to discuss this
issue tonight was to clarify, for her personal edification, why this item is
coming back before the body. Councilmember Laliberte noted, to her knowledge,
no new information had been presented or the issue had not changed in any way
to prompt its return. Councilmember Laliberte further noted that staff had not
brought forward any new information on the issue indicating that it had changed
in any way. During the City Council's recent two-day strategic planning exercise, Councilmember Laliberte noted that Department Heads and the City Council had extensively reviewed priorities, and this issue had not been listed as a priority to consider; nor had any residents attending and invited to provide public input during that exercise, come forward with such a request to reconsider the issue. Councilmember Laliberte expressed her concern that the body focus on the priorities identified at that exercise, opining that given the calendar, the City Council was already behind in addressing the priorities identified.
McGehee noted her rationale for including this as a future agenda item.
Councilmember McGehee stated that Ramsey County was not going to perform
resource/recovery, changing the complexity of this issue; and also noted that
the City of Bloomington had recently begun negotiations for organized
collection; and in April, the Village of St. Anthony began a similar process.
Councilmember McGehee advised that she had personally collected additional
information, and in her discussions with residents, in addition to last week's staff presentation about pavement delamination, she found reconsideration of this issue of vital importance. Councilmember McGehee, based on her consultations with City Engineer Mark Culver regarding seal coating and the overall delamination issue, opined that the deterioration, problematic across the region, was hastened by larger, heavier trucks. Councilmember McGehee
offered to continue collecting more information and have it ready to present at that future meeting.
Willmus stated that this was an issue discussed with constituents, and
questioned via survey; and remained at the threshold where residents were not
yet interested in abandoning their current system. Therefore, Councilmember
Willmus stated that he would not pursue any other direction than the current service
until residents indicated their interest in the City Council doing so,
regardless of the actions taken by other communities. Specific to delamination
issues, Councilmember Willmus opined that the reaction of the seal coat itself
was causing failure on the surface of the roadway; and in similar discussions
he'd held with Mr. Culver, if vehicular traffic was actually causing deterioration, it would be seen from the bottom up, thus creating no concern about that traffic from his perspective. Councilmember Willmus opined that the City Council owed it to the community to continue surveying them going forward, in addition to the many opportunities to-date for the community to come forward for these discussions. Unless there were clearly three votes to move in a different direction, Councilmember Willmus opined that the body was not doing deference to the priorities it needed to address.
Etten stated that he would support the idea of organized collection; however,
recognized that the details were where laid the difficulties; and expressed
disappointment if Ramsey County decided not to direct resource recovery. Councilmember
Etten noted a lack of any consensus to move in a different direction based on
comments from the rest of his colleagues.
In follow-up to
Councilmember Willmus' remarks, Councilmember McGehee assured him that she well understood delamination, a reaction between the base and seal coat, and the problem in the mix where they join and the thinness of the seal coat that did indeed have an impact, with further weight hastening that deterioration. Councilmember McGehee stated that was the discussion she had been having with residents, and those residents had asked that she bring this issue forward. Councilmember McGehee opined that her proposed agenda scheduling would allow plenty of time for due diligence; and further opined that the City Council had spent a great deal of time on items of much less interest in the past.
Laliberte clarified her understanding that no decision had yet been made on
resource recovery by Ramsey and Washington Counties, and if so, she was
certainly unaware of that decision. Councilmember Laliberte opined that, since
the scheduled discussion of the Ramsey County League of Local Governments later
this week was specific to that resource and recovery issue, she did not think a
decision had yet been made, making planning future discussion a moot point
since it was still under discussion at this time based on her understanding of
Laliberte seconded, that we do not consider organized collection and that we do
not place it on a future agenda.
Laliberte suggested a friendly amendment directing staff to bring back, for
City Council consideration, a residential garbage collection kit/process
similar to that used by the Cities of Chaska and Chanhassen, for neighbors to
suggested this be considered as a separate motion from the original motion.
opined that he tended to agree with the notion that not much had changed since
this was last discussed; and even though other communities have chosen to go
forward in negotiating for organized collection, he was not aware that it was attributable
to delamination issues. Until any additional survey or other changes indicate
interest by a majority of residents in seeking organized collection, Mayor Roe
suggested the status quo remain. Mayor Roe further opined that it always has
been his preference, if and when Ramsey and Washington Counties proceed with
resource recovery versus a city by city approach.
McGehee opined that the community survey question had been slanted, and as she
argued against the wording when drafted, she continued to question it.
Laliberte and Roe.
moved, Willmus seconded asking staff to bring back a residential self-trash
organization kit/process model for review and potential adoption.
Willmus noted that, for some time, the Public Works Department had information
on the communities sited by Councilmember Laliberte as an example.
Trudgeon duly noted this for follow-up with staff.
expressed his support of such a kit providing interested residents with some
assistance; with Councilmember Laliberte noting that the information would
provide sufficient information and documentation to help neighbors organize
their own street.
Business Items - Presentations/Discussions
City Manager Future Agenda Review
Laliberte advised that she would be unavailable for the May 11, 2015 meeting;
and questioned the timing of the joint HRA and City Council meetings before the
HRA drafted their strategic plan.
Etten advised that he would bring that up at tomorrow night's HRA meeting, recommending they put off their planning session until June and until the City Council receives their draft report.
Trudgeon concurred with the comments of Councilmember Etten, noting that there
were many moving parts still needing to be finalized with upcoming schedules.
Willmus requested that staff provide an update on the Sherman project at the
May 4, 2015 meeting similar to that provided by City Manager Trudgeon tonight
on various projects.
Trudgeon duly noted that request, clarifying for the public's benefit, that it would simply be a verbal staff update, with no City Council action.
At the request
of Councilmember Etten specific to Finance reorganization and Fire Department
staffing plan updates proposed on May 4 and May 11, 2015, and related impacts
to subsequent department budget presentation meetings, City Manager Trudgeon addressed
staff's intent to provide ample opportunity for those communication efforts above-and beyond the budget process, while still recognizing their interaction. Mr. Trudgeon noted the desire to provide a broader discussion; however, if the City Council preferred it as part of the department budget presentation, it could be done.
2016 changes as well as beyond that, Councilmember Etten expressed his
frustration in the past with staffing discussions being held in July and budget
decisions not happening at the same time. Councilmember Etten stated he would
be more supportive of having those discussions on the evenings set aside for
that department, and presented as one concept for that one department.
To assist the
process, Mayor Roe suggested staff provide information as background material
prior to their presentation and in order to limit the time needed for the
presentation, allowing for more discussion time.
Trudgeon advised that he would revise upcoming agendas and budget discussions
in accordance with tonight's requests.
Councilmember-Initiated Items for Future Meetings
Etten seconded, adjournment of the meeting at approximately 7:32 p.m.